Job Description

Job number

PRS00462

Faculties

President's Team

Departments

Human Resources Division

Salary or Salary range

34,487 - 35,085 per annum

Location/campus

South Kensington and White City Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

2 Nov 2025

About the role

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Do you have a keen eye for detail and a passion for providing excellent customer service? Want to continue your career in a world-leading STEM university? Join us as a Staff ID and Vetting Assistant.



Imperial is centralising its Right to Work (RTW) check process to ensure a consistent and compliant approach across the university. We are looking for an organised and proactive individual to provide administrative support to our Staff ID & Vetting Team. In this role, you will help ensure new and existing staff have the correct Right to Work and Disclosure & Barring Service (DBS) checks in place - supporting individuals through the process while helping Imperial meet its legal obligations.

What you would be doing

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In this fast-paced and detail-orientated role, you'll play a key role in ensuring that all new and existing staff have the ID checks they need. This would include sending out communications and reminders, generating links via our ID check platforms, and carrying out the necessary Right to Work and DBS checks



At Imperial, we hire a wide range of colleagues - from world-leading researchers to catering assistants - and it is important to us that everyone has a smooth, positive experience when joining our staff community. You will contribute to that experience by working closely with colleagues from across the People Function, including within the Staff Immigration and Compliance teams as well our Recruitment and Staff Hubs, as part of the wider onboarding process.

What we are looking for

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Proven administrative experience in roles such as HR, Compliance, Office Assistant or similar, within a fast-paced, service-led environment. Excellent organisational and time management skills, with the ability to prioritise high volumes of work and meet tight deadlines. Confident communicator with strong written and verbal skills; able to engage sensitively and professionally with a wide range of people to deliver a great service. A proactive, detail-oriented approach with the ability to produce accurate, high-quality work under pressure. Sound understanding of GDPR, confidentiality, and a working knowledge of employment/compliance processes (e.g. Right to Work checks, DBS). Comfortable working independently while knowing when to seek guidance or escalate issues. Customer-focused mindset with a positive, can-do attitude and a commitment to delivering value. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience using HR systems or similar databases.

What we can offer you

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The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. Benefit from a sector-leading salary and remuneration package (including 39 days' annual leave and generous pension schemes). Interest-free season ticket loan schemes for travel. Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

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This is an open ended, full-time post.



The Staff ID & Vetting Team is part of the Compliance team within Imperial's People Function. As a People Function, our goal is to attract a diverse community of the highest calibre talent, deliver a sector-leading employee experience, and provide an efficient, effective, and integrated service to all who use our support



If you require any further details about the role, please contact: Rebecca Stevenson - r.stevenson@imperial.ac.uk.

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.