Job Description

Job Overview

Responsible for general administrative support of the statutory inspection department.

Assisting department manager in planning, mobilising, execution, and demobilising of statutory inspection work scopes.

Maintaining technician's competence in line with industry, client, project, and company requirements. Aiding in the design and implementation of quality control systems around project reporting working with MY compliance and Motion Kinetic Software.

The role requires the administrator to assist in the implementation of department and project Quality/HSE policy's whereby weekly/monthly reports will be produced using tools such as MS office. Aiding in the production of departmental procedures and documentation inline with company document control syst.

Duties

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Provide administrative support for organizing, transferring, processing, and storing data

Daily analysis and checking of submitted work packs via emails

Daily analysis and checking of submitted PDF checklists and uploading to online portals

Daily updating project tracking systems (excel and motion kinetic) and monitoring project progress

Responsible for checking personnel certification, uploading to online system where necessary

Creating project specific documents in word and Adobe Forms

Managing the process of seaman book applications

Resetting used and setting up new laptops

Updating CVs

Answering and transferring calls when required

Booking travel when required

Office stationery stock take and ordering

Role Requirements

Keeping up to date with any new or amended processes, procedures and regulatory changes that impact the role and learn information about new products, always following instructions from the Company.

Ensure all internal communications are read, understood, adhered to, and acknowledged. Clarity must be sought where needed to aid understanding, and all instructions contained therein must be always followed

Attend meetings as directed by your Manager including one to ones, performance reviews and training/coaching etc

Responsible for security of client and company data as provided and used in the role

Responsible for security of company property as provided and used in the role

Support department initiatives to help achieve departmental annual targets and objectives

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG's QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience:

High attention to detail and ability to manage large volumes of data.

Strong communication skills and ability to liaise with cross-functional teams.

Ability to manage priorities and deliver against tight deadlines.

Strong IT skills.

Confident in using companies' online systems (training will be provided).

Willing and able to learn new skills on the job.

Qualifications

Full UK Drivers License.

Minimum: GCSEs (or equivalent) in English and Mathematics.

Job Type: Permanent

Benefits:

Casual dress Company pension Flexitime Free flu jabs Free parking On-site parking Work from home
Schedule:

Holidays Monday to Friday
Language:

English (preferred)
Work Location: In person