Job Description

Date:

24 Dec 2025

Location:

Gatwick, GB

Company:

Civil Aviation Authority

Salary:

Up to 22k per annum

Contract Type:

18 Month Fixed Term Contract

Security Level:

BPSS

Visa Restrictions:

This position does not offer visa sponsorship

To apply for this role - please use the link below - we are unable to receive applications directly:

STEM Project Administrator Apprentice - Lifetime Apprenticeships

We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

The Role

To provide project and administrative support across the CAA STEM Programme. Objectives may be adjusted so the role holder can support the business other areas whether this specific to one project/business area or more generic Professional Services Group support. All role holders will have comprehensive customer service and administration skills.

Core Accountabilities

To support a range of tasks including monitoring and managing the email inbox Arranging and supporting meetings Produce meeting documentation Diary management, support STEM events Support small projects aligned with the government grant funding for STEM Update processes and procedure documentation and project reporting Liaise with internal staff and external partners to coordinate STEM resources Communicate policies and how they impact on decisions taken by stakeholders both verbally and in writing and provide clarification and explanation on more complex issues Support the STEM Affinity network members to ensure legal requirements are met; Risk Assessments/Public liability/safeguarding Attend meetings with stakeholders to provide guidance, education or discuss decisions. On occasions, they chair routine meetings Work closely with the communications and media team to support the internal and external promotion of the STEM programme Support procurement processes when onboarding suppliers and partners of the STEM programme Responsible for analysing data, impact measurement or research materials conducting research activities, supporting colleagues and management Ensure that enquiries from internal and/or external customers are forwarded to key focal points in a timely manner Liaise with external authorities and entities where required

About You

To be considered for the role you must have:

Team player and working collaboratively Good IT skills, specifically in Microsoft Applications (Word, Excel, Outlook, SharePoint, and PowerPoint) Good Customer Service skills Excellent planning and organisation skills with the ability to work to deadlines Confident communicator with excellent oral and written communications skills - exceptional English language grammar, spelling, and proofreading skills A strong eye for visual design and composition Capable of using initiative Ability to manage multiple tasks Ability to build and maintain relationships with people 5 GCSE's A-C / 9-4 or equivalent (must include Maths and English) 2 A levels or equivalent Some office-based work experience would be advantageous

What Can We Offer You?

You will be part of a very dynamic team that works across all the areas of expertise of the CAA. You will have the chance to work and interact with international partners and stakeholders and to support our purpose of raising aviation standards around the world.



Once the apprenticeship is completed there is a potential opportunity for the successful candidate to be offered a permanent role that suits their skill set and experience.

Additional Information

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.

BPSS -

To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.

If you do not meet these requirements, we may not be able to accept your application.

For more information on BPSS clearance please visit - BPSS clearance


The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.

Relocation & Property

The CAA will be relocating from Aviation House (Our Gatwick Office) to new premises in a few years' time. Our move is driven by strategic, operational and environmental considerations.


We will be moving to a new local home, up to a 15-mile radius of Aviation House, to minimise disruption for our valued colleagues and customers.


We are now working with colleagues and visitors to understand what we need in our new office, before we start our property search. We will sell Aviation House and land, vacate the site and move to new premises, but we do not expect to move before 2028

Inclusive Recruitment

We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds.



As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone. If you require an adjustment for any reason, please let us know.

Working With Us

We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.





We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.


We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!

Our Values

Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone -

Closing Date:

Sunday 18th January 2026

Interview Date:

W/C Monday 19th and 26th January 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

No recruitment agencies please.

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Apprentice, Copy Editor, Proofreading, Administrative Assistant, Aviation, Creative, Entry Level, Administrative