Job Description

JOB DESCRIPTION

Position Title: Stockroom Admin Assistant

Location: Queen's Arcade, Belfast, BT1 5FE.

Department: Stockroom

Date: 10th Sept 2025

Version: 1

Status: Fixed time contract Part time for 1 year

Reports to: Stockroom Manager

Direct Reports: None

Hours of Work:

Part Time: 5 days per week, 20 hours standard hours (typically 10.00am-2.00pm) Monday to Friday. There may also be a requirement, on occasions to work additional hours as per business needs.

Role Specification

Role Purpose:

This role will be to mainly deal with post, distribute post internally, file and process invoices. You will be part of a team which works with every department in the Company. Training on the specifics of the job will be given, and you will be trained by existing colleagues on the processes which need to be adhered to.

Role Scope:

Work within the Stockroom to ensure Lunn's provide a world class service in both sales and aftercare to our clients.

Area of Responsibility: Daily Operations

Key Activities:

Opening Post and following processes as appropriate.

Listing and checking stock deliveries.

Posting invoices /credit notes

Returning items of stock to suppliers

Any other general duties as required

Area of Responsibility: Internal & External Relationships

Key Activities:

Bring post to Stockroom

Record all post in post book.

Record post being internally distributed.

Deliver post to various departments.

Area of Responsibility: KPIs & Service Duties

Key Activities:

Record post and distribute internally.

Open new files when needed

Monitor delivery notes and follow up on a regular basis those which aren't matched up with invoices.

Any other reasonable duties as requested.

Key Relationships

Primary

Stockroom Manager

Stockroom Supervisor

Stockroom Team

Store Managers

Commercial Department

Finance Department

Secondary

Customer Service

E-Comm

Operations

Marketing

Sales Teams

HR

IT

Skills

Essential

Evidenced attention to detail.

Desirable

Previous experience of an ERP system

Behaviours & Attributes

Living our Lunn's values

Warm hearted

Determined to succeed

Honest & Trustworthy

Curious & adaptable

Enjoy Life

Displaying our Lunn's vision through your role

Excelling at brand partnerships

Continual improvement

Building & maintaining a world class team

Delivering a world class customer experience

Elevating our own brands

To apply please use the application form link.

CV's only will not be accepted

.

Lunn's is an Equal Opportunity Employer.

Closing date Monday 6th October.

Job Type: Part-time

Expected hours: 20 per week

Work Location: In person