Job Description

To apply for this role, please visit our website or click on the following link: https://careers.bbc.co.uk/job-invite/273/

BBC Audio Technical Production runs engineering operations for all 11 national BBC networks and delivers the biggest musical events on the calendar for BBC Radio.

We\xe2\x80\x99re a leading provider of services and equipment to the BBC and independent production companies. With 100 highly-trained and qualified engineers, outside broadcast bases in London, Bristol and Salford, 27 broadcast support vehicles and dedicated teams to support the whole operation, Technical Production offers a complete service in all aspects of speech, drama, classical and pop music production.

BBC Audio\xe2\x80\x99s Outside Broadcast Base at Matrix Park is central to the creation of many of BBC Radio\xe2\x80\x99s most prestigious events such as the Proms, Glastonbury, Premiership Football, Radio 1 Big Weekend, Sunday Worship and Any Questions - to name just a few - rely on the accurate and timely allocation and delivery of outside broadcast vehicles and equipment.

The Matrix Park Team works to support the Technical Production teams in the delivery of radio outside broadcasts. The Radio OB Stores Supervisor (Transport) will work to the Ops Manager in conjunction with the departments operational Planning Team.

Aim of the Role

The Stores Supervisor (Transport) will be a central point of contact for the Matrix Park Operations Base for staff and suppliers and to provide operational and administrative support. They are responsible for the detailed planning of vehicle movements related to the delivery of outside broadcasts and will be responsible for publishing and circulating an up-to-date / daily vehicle movement plan for the department and collaborating with others to allocate staff resources. They will be responsible for booking freelance drivers and rigger drivers for the technical vehicles and the OB equipment delivery service.

All work will be undertaken in a safe manner in accordance with the BBC \'s Health and Safety policies, local policies as they apply to a specific location where work is being carried out and other relevant health and safety regulations.

Main Responsibilities

You will be responsible for:

• Day-to-day matters relating to the safe operation of vehicles and their loads.
• Ensuring completion of necessary maintenance schedules.
• Maintaining the fleet in a state of operational readiness.
• Preparing and maintaining appropriate records, databases and statistical briefs to support. operational improvements, compliance and inspection standards.
• Liaising with BBC Fleet Management to ensure any necessary repairs are carried out in a timely manner.
• Co-ordinating and co-operate with all members of the production and warehouse team to ensure all necessary resources are available on time.
• Overseeing air and overseas transportation requirements, ensuring timely completion of paperwork for carnets and customs and compliance with regulations.

Some of your main duties will include:

• Allocation of staff and resource at Matrix Park.
• Ensure that staff rigger driver resource is efficiently utilized and booked.
• To collaborate with the Stores Supervisor and others on the appropriate allocation of other resources.
• To co-ordinate the \xe2\x80\x98Runabout\xe2\x80\x99 delivery service.
• To manage the team\xe2\x80\x99s courier (national and international) bookings effectively.
• To effectively plan a managed service taking into account the available resources and bookings; to devise a daily schedule.
• To effectively run a reactive service that is responsive to last minute changes to the planned scheduled service.
• Hiring of Support Vehicles and Tender Vehicles when the needs arise.
• To ensure business systems utilized effectively and that charging information is accurate and timely.
• To support with route planning, journey times, driver hours compliance, etc.

This role would be suitable for an experienced administrator with excellent scheduling skills who is willing to improve their knowledge of transport logistics.

You will have some knowledge of, and familiarity with transport / logistics operations covering a wide range of vehicles from sub 3.5 tonne to 40 tonne articulated trucks. You will need an eye for detail and experience of working environments where accuracy is paramount. You will also need to be conversant using IT based scheduling systems

You will also ideally need:

• A Cat B Driving Licence

Desirable skills include:

• Experience of allocating and scheduling of vehicles and drivers according to the relevant regulations.
• Previous experience of working in an Outside Broadcast Base operation or similar.
• Experience of planning and implementing the effective allocation of stores logistics.
• Knowledge of basic logistic principles gained by operational experience. It is desirable but not essential to have Level 3 of the City and Guilds Logistics Operations Management (QCF) (3439).
• A good understanding of the compliance requirements for HGV and fleet vehicles and driving staff experience of developing and maintaining good working relationships with clients and key stakeholders both within and outside of the BBC; the ability to build professional relationships with staff, suppliers and production partners.
• Good IT skills with a proven ability to learn and use new software.
• Experience in managing conflicting demands in situations of pressure where priorities are rapidly changing.
• Demonstrable ability to communicate clearly using a range of styles, tools and techniques to explain logistic issues to a wide range of people.
• Full understanding of Health and Safety requirements and relevant Health & Safety legislation, especially the safe loading and unloading of vehicles.

To apply for this role, please visit our website or click on the following link: https://careers.bbc.co.uk/job-invite/273/