Job Description

Grade UE05: 29,179 - 33,482 per annum

College of Art, Humanities and Social Science / Edinburgh College of Art

Full time: 35 hours per week

Fixed Term: 12 months contract

The Opportunity:

The Edinburgh College of Art (ECA), part of the University of Edinburgh, is looking for a dedicated and detail-oriented

Subject Area Administrator

to join our department. This full-time, 12-month fixed term position plays a crucial role in ensuring the smooth day-to-day operations of the

School of Design

Subject Area by providing high-level administrative support, including HR, finance, event coordination, and research seminar management.

Key Responsibilities:

Provide proactive administrative support to the Head of Subject Area in managing academic staff workloads and financial resource planning. Assist with the coordination of research seminars, field trips, and student conferences. Handle financial tasks such as budget monitoring, processing payments, and managing staff requisitions. Liaise with HR on recruitment processes, contract renewals, and compliance checks. Serve as a welcoming point of contact for staff and students, addressing queries and ensuring a positive work environment.

Your skills and attributes for success:

Strong organisational and time management skills, with the ability to handle competing demands. Excellent interpersonal and communication skills, capable of building effective relationships across the School and University. A high degree of initiative and independence in managing tasks, combined with the ability to work closely with academic colleagues. Proven experience in administrative roles. A customer-focused attitude, attention to detail, and a commitment to maintaining a welcoming and efficient environment. A team player.

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Application Information

Please ensure you include the following two documents in your application:

CV

A Cover letter

As a valued member of our team, you can expect:

A competitive salary An exciting, positive, creative, challenging and rewarding place to work. To be part of a diverse and vibrant international community. Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our

staff benefits page

(opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.


Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our

right to work webpages

(opens new browser tab).


The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is

12th August 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.




We anticipate

interviews will be held in the week commencing 25th August, and will be held in person

in central Edinburgh. All shortlisted candidates will be contacted directly. If you do not hear from us by the end of August, you should assume that your application is not being progressed.