Job Description

InBond Document Management Limited is a provider of specialised Warehousing and Document Management Services.

Following a period of structured growth, InBond is seeking to recruit a Supervisor's Assistant to join the existing warehouse team.

The company values the proactive personal development of its employees, presenting an opportunity for a Supervisor's Assistant to gain substantial experience and knowledge in a busy department.

At the core of InBond's values is the commitment to delivering a high level of service to clients, backed by a proven track record of success.

The ideal candidate will show a willingness to learn in a practical environment.

The role involves working 35 hours per week on a rotating schedule of 7 am - 3 pm and 3 pm - 11 pm, Monday to Friday, with weekend on-call duties required.

The salary for this position is 24,164.00 per annum.

Responsibilities and Duties:

Deputise for the Contract Operations Supervisor. Take a hands-on approach to general warehouse duties and provide assistance and support to colleagues. Participate in carrying out NS1 tasks, inclusive of on-call duties when required. Support the Contract Operations Supervisor and play an active role in the delivery of team performance. Ensure resource levels are organised in all activities to achieve the required output. To be proactive in problem solving. Participate in operational meetings when required. To liaise and communicate with all relevant departments. Assist the Contract Operations Supervisor to maintain a safe working environment. Report all accidents, incidents, near misses at the earliest opportunity. To report machine, shelving and racking defects to the Contract Operations Supervisor / Group Operations Manager. Raise concerns to management in relation to KPIs / performance issues. Maintain good housekeeping and working practices. Promote good Health and Safety behaviour awareness through compliance in all aspects of the Health and Safety policy and procedures. Pull out requested patient notes from warehouse locations following the pick / instruction provided. Send files back to the main hospital site (In line with the delivery deadlines, as per the Service Level Agreement.) Ensure all notes for return to the main hospital are bundled accurately and placed neatly in the required totes ready for dispatch. Receive boxes of notes, empty boxes, sort notes into correct order, update the system and file notes back into appropriate section of the warehouse. To follow the No Trace Procedure if a file request is untraceable. Complete daily documentation relating to the processing of files. Retrieve and store client boxes / client products. Required to use the PC and bar code scanners for data input and RDT's Be part of a shift rotation rota, including cover for holidays and absence when required. Be part of an on-call rota at weekends, between the hours of 9.00am and 11.00pm Timely and efficient delivery of client's goods and/or packages to and from various destinations. Manual loading and unloading of goods to and from the delivery vehicle in an organised and safe manner. Working at height using MHE on a regular basis. Required to lift heavy boxes of records on a daily basis. General warehousing duties to include moving of stock. Comply with Company confidentiality agreements. To achieve daily work targets. Any other duties as requested by the Contract Operations Supervisor / Group Operations Manager.

Skills:

Organised IT skills Communication Operational awareness Delegation Problem solving Aspiring leader

Personal Attributes:

Flexible Professional with a positive attitude Enthusiastic / Approachable Team worker

Qualifications:

A good standard of education Suitable warehousing/storage qualification

Training:

Fire Marshal training Manual Handling Software Packages Health & Safety Tailored onboarding programme MHE
The company provides a competitive salary and benefits package, which includes 20 days of annual leave per year (including bank holidays). This leave increases by one day for each completed year of service, up to a maximum of 25 days per year (including bank holidays), along with a company pension scheme.

Job Types: Full-time, Permanent

Pay: 24,164.00 per year

Benefits:

Company pension Free parking Life insurance On-site parking
Experience:

Supervising: 1 year (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person