Job Description

The Application Pack can be found here:

https://www.glasgowunisrc.org/about/src-jobs/adminsupportservicesadministrator/

Please send your completed Application Form to:

recruitment@src.gla.ac.uk

Job Title:

Support Services Administrator

Location:

McIntyre Building, University Avenue, Glasgow G12 8QQ

Salary:

Grade 4, Point 11-18 (23,881 - 27,644)

Appointment at level based on skills and experience

.

Hours:

35 hours per week

Pension:

Eligible to join the SRC NEST Pension Scheme (8% of salary contributed by the SRC)

Annual Leave:

29 days per annum (4 days reserved for the Christmas and New Year period), pro rata

Purpose of the Post:

To support the effectiveness of the SRC by providing consistent and proactive administrative assistance to staff and elected officers.

Key Responsibilities:

Clubs and Societies

Share responsibility for maintaining Clubs and Societies records and providing regular activity monitoring reports to the Deputy Chief Executive and relevant officers.

Provide advice and support to office bearers and members of Clubs and Societies, including contributing to and developing relevant training programmes.

Prepare papers for fortnightly Clubs & Societies Committee meetings, share via OneDrive, and action meeting outcomes.

Support clubs in adding events to the website and setting up ticketing.

Delegate administrative tasks related to Clubs & Societies to Welcome Point staff, in coordination with the Senior Finance & Clubs Coordinator.

Deliver induction and website training sessions for Clubs & Societies and report any feedback or questions.

Volunteering and Workshops

Provide administrative support for the Volunteering Service as required.

Prepare training boxes for Wellbeing Workshops and process attendance data.

Support Class Representative Training by scheduling sessions, updating attendance records, and completing associated administrative tasks.

Assist in verifying volunteer award and certificate eligibility and prepare certificates for distribution.

Reception and Frontline Services

Support telephone and in-person enquiries at reception.

Manage shared mailboxes and calendars for events, room bookings, stall bookings, and minibus bookings.

Provide support for photocopying and binding services.

Miscellaneous

Maintain and update assigned sections of the SRC website.

Carry out other duties as required by the Deputy Chief Executive or Senior Finance & Clubs Coordinator.

Uphold the values of the organisation as set out in the SRC Constitution and Strategic Plan.

Be available to work occasional evenings or weekends as needed.

Accountability

Responsible on a day-to-day basis to the Senior Finance & Clubs Coordinator

Knowledge, Skills & Experience

Ability to work on your own and as part of a team

Highly computer literate, preferably with a strong working knowledge of Microsoft Office, in particular Outlook, Word and Excel

Good communication skills with the ability to build and maintain effective working relationships

Experience in a support services role. One Year's Experience in a similar role is desirable

Qualifications

The ability to demonstrate appropriate skills and knowledge

Motivation & Outlook

Approachable, Personable

Motivated, Confident and Flexible

Team Player

Job Type: Full-time

Pay: 23,881.00-27,644.00 per year

Benefits:

Company pension
Work Location: In person

Application deadline: 09/06/2025
Reference ID: Support Services Admistrator