Job Description

Position Details

Academic Services


Location: University of Birmingham, Edgbaston, Birmingham UK


Grade: 2


Part-time casual, hourly paid work.


Closing Date: 19 th October 2025.

This role is open to all part-time University staff members and external candidates only.

We do not allow students to apply for this job, including those pursuing a bachelor's or master's degree.

Role Summary

The Timetabling and Examinations Office at the University of Birmingham is seeking to recruit non-student Supporting Invigilators to assist in the invigilation of exams during the University's centrally managed examination periods for the 2025-2026 academic year.


We are recruiting invigilators primarily for the University's central managed exams


January - (12 th Jan- 17 th Jan 2026 )


Main summer (11 th May - 6 th June 2026 )


Supplementary (17 th Aug - 28 th Aug 2026)


This excluding weekends and UK public holidays.


You will need to be available for at least Five (5) full working days during the January examination period and fourteen (14) full working days for the main summer examination period, allocation of shifts will be based on availability.

Main Duties

All Supporting Invigilators are responsible for facilitating the smooth running of examinations and ensuring the integrity of the examination process. Supporting Invigilators are responsible to the Senior Invigilator.


Working as part of a team to prepare the examination venue to ensure that all examinations start promptly. This will include laying out examination attendance slips, answer books, question papers and any other necessary materials according to a seating plan. Working as part of a team to invigilate the exam. This will include the checking and reconciliation of attendance slips, conducting random checks of student ID, accompanying students to the toilet and handing out any additional examination materials that are needed. This may also include dealing with any examination incidents or irregularities that arise, completing the relevant paperwork and answering subsequent queries. Working as part of a team to collate examination answer booklets and other materials at the end of the exam in a timely, accurate and efficient way. Patrolling the exam venue to support students and remaining vigilant for any irregularities.

Person Specification

Previous experience working in an educational setting. Ability to work effectively as part of a team. Ability to work independently and use sound judgment to seek advice when appropriate. Ability to remain calm and composed under pressure. Ability to handle challenging situations in a sensitive yet firm manner. Strong attention to detail. High level of reliability and punctuality. Confident in the use of English, with the ability to interact effectively with students and senior invigilators. Physically able to stand/walk for extended periods (up to 3 continuous hours in some venues)
If your application is successful, you will need to provide your right to work documentation in person, even if you have worked for us before. We will contact you when they are required with instructions of how to provide them.


It is mandatory for all supporting invigilators to complete training sessions prior to the University's January and main summer examination periods. Training sessions will be emailed over. If your application is successful details of how to find and complete the training will be provided via email to you.


If you would like to apply to work for the University's Examination Office as an exam invigilator, please visit the following webpage for the full job description and further information: - https://intranet.birmingham.ac.uk/as/registry/exams/supporting-invigilator.aspx


We will be in contact with all

successful applicants Tuesday 21

th

October.

Informal enquires to Jonathan Merrifield, j.d.merrifield@bham.ac.uk and Mala Mistry, m.mistry.2@bham.ac.uk


View our staff values and behaviours here

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy

.

You can find out more about our work to create a fairer university for everyone

on our website

.