Job Description

1.1 To provide a professional administrative support service, using appropriate IT software packages, including Sharepoint, OneDrive, Word, Excel and Outlook, ProRoster, Oracle, and Jot Form, working to strict timescales and to a high standard of accuracy, following the correct Trust presentation standards. 1.2 To liaise with the Sussex Mindfulness Centre team, the wider national MBCT in NHS Talking Therapies team, CAT team, and (where appropriate) Psychological Professions directorate and Service Managers across the Trust via email, telephone and face to face, and to respond to enquires in a helpful and appropriate manner. 1.3 To monitor and screen e-mails to shared inboxes, responding to routine enquiries and when necessary flagging urgent issues for the team. 1.4 To support the Administration Manager with saving of documentation in specified locations, ensuring that all documentation is secure, up to date, accurate and retrievable.



1.5 To create and maintain complex spreadsheets, ensuring that they are kept up to date and accessible to all members of team. 1.6 To liaise with the Administration Manager and the communications team around yearly updates for internal and external websites. 1.7 Under the guidance of the Administration Manager to assist with organising training and events for SMC and external staff including liaising with training facilitators and attendees, to include the MBCT in NHS Talking Therapies training programme, CAT programme and other SMC training programmes. To be responsible for the booking of venues, equipment and hospitality requests, using the Trusts forms.



1.8 To provide timely written and verbal updates to the SMC team. 1.9 To be proactive in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing possible solution within available resources.