Job Description

Description :
Who are we looking for?
Are you a passionate and driven Talent or HR professional who is looking for a new and exciting role for 2026? At Perkins&Will and Portland Design, we have an amazing opportunity for someone to join out stellar Talent team and to be an integral part of helping us shape our studio for 2026, and beyond!
This is a truly diverse role, allowing you to collaborate with senior stakeholders across our organisation, to learn from our established HR Manager, and to work on a varied range of positions from junior, all the way through to strategic members of team. You will have the chance to really grow yourself as a Talent professional, with plenty of opportunities to learn from our local and global Talent team, and to get involved with a truly social studio.
As a Talent Generalist, you will provide general administrative support across the recruitment cycle process and new starter onboarding. This position will be reporting to the London HR Manager and working closely with another Talent Generalist.
Ideally, we will be looking for someone who has prior experience with Recruitment, potentially as a Recruitment Coordinator, or similar. We keen to review candidates who have a range of experience from 0-2+ years within a similar design-based industry (Architecture, Interiors, Urban Design etc.) and within a similar scale organisation.
Overall Responsibilities:
Recruiting

• Working closely with the HR Manager to anticipate upcoming recruitment.
• Building strong relationships with hiring managers and other stakeholders.
• Placing recruitment adverts on our website and other job boards.
• Creating exciting recruitment adverts to be posted on our social media platforms.
• Assist hiring managers with screening of CVs and Portfolios.
• Searching for suitable candidates on LinkedIn Recruiter.
• Scheduling candidate interviews, including coordinating calendars, sending confirmation emails to candidates and providing line managers with the relevant forms and information.
• Coordinating interview scheduling with agencies when applicable.
• Conducting phone/Teams and/or in-person interviews.
• Supporting hiring managers with guidance and expertise around process, roles and responsibilities and candidate experience.
• Advising hiring managers on sourcing options and ways to best attract the right candidates.
• Providing feedback to unsuccessful candidates after interview in a timely manner.
• Throughout the recruitment process ensuring the candidate's experience is the best it can be.
• Represent and promote Perkins&Will to potential applicants by providing information and responding to questions.
• Develop comprehensive knowledge of company benefits and company policies.
• Ensuring interviews and recruitment trackers are updated, and all forms returned and filed.
• Assisting with writing job descriptions.
• Advising on recruitment strategies and continuously improving the process.
• Attending and participating in job fairs and other recruitment related events.

On-boarding of new hires

• Ensuring proper authorisation documents have been received prior to making any employment offers.
• Ensuring Right to Work rules have been met.
• Coordinating with Operations Director on sending offer letters and contract documents to approved new hires.
• Sending new hire documents and ensuring appropriate paperwork is received prior to start date.
• Coordinating start dates for new hires with internal team members.
• Coordinating the first day induction meetings with new hires and internal team members (IT, HR, Facilities etc.)
• Formatting new hire welcome email to the office.
• Organise buddies for all new hires and sending out introductory emails.
• Meeting with our new starters on their first day and introducing to relevant people.

Other

• Maintaining program for graduate recruitment & apprenticeships.
• Advising on current standards and benchmarking salaries.

Requirements and skills:
Essential:

• Previous Recruitment Coordinator experience (0-2 years) in a professional services environment, preferably a design-based business.
• Ability to work in a fast-paced and highly creative environment.
• Ability to change focus quickly and stay up to date with multiple priorities and demands.
• People oriented and results driven.
• Excellent organisational skills, detail oriented.
• High service orientation, flexibility and willingness to go the extra mile.
• Solid computer skills, MS Office Suite, (Excel, Word).
• A confident communicator can liaise with individuals at all levels of seniority.

Desirable:

• Level 3 CIPD qualified or a Degree in a related field preferred.

If you are ready to take the next step in your career and join our Perkins&Will team, then please apply via this job posting today or reach out to us via our email: London.recruitment@perkinswill.com
Please note, if you happen to require any further assistance or need us to make any adjustments for you during this process, then please let us know via this email above quoting Applicant Accessibility in the email title. Please be sure to include a detailed description of the requested accommodation, your name, and preferred method of contact. This way, our team can ensure to put added measures in place to support you during the application and interview process.
Perkins&Will and Portland Design are an equal opportunity employer and supports talent from diverse backgrounds that bring experiences, viewpoints and solutions that best serve our clients, community and enrich our work environment.
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Skills Required