Job Description

Vacancy Type
Temporary/Fixed Term
Duration
12 months with possibility of extension
Location
Headquarters/Hybrid
Pay Band
C
Salary
29,634-33,569 depending on experience

Closing Date

15/08/2025, 12:00
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
This Project Administration Support role is to support the National Taskforce on Prison Welfare and Safety. This Taskforce is the governance mechanism established to oversee, coordinate and accelerate the implementation of urgent areas of work across SPS functions, predominately in relation to the recommendations for Fatal Accident Inquiries and other programmes as relevant.
Responsibilities

Develop and manage a project SharePoint/MS Teams site, with appropriate access to project team members, ensuring all project documents are uploaded with appropriate version control and are up to date. This will include the completion of the documents and/or the management of iterations, working in partnership with internal and external stakeholders to undertake this.



Provide support to the project/programme manager and wider project team in developing and presenting any necessary project reports and statistics.

Attend and provide secretariat support services for all relevant project meetings, other meetings as required and operate a deadline reminder system to support all actions.

Arrange meetings, both internal and external, when requested to do so by any of the project team and provide diary management in this regard.

Support document and data management and set-up the required structures and procedures for data management for each project.

Will proactively manage all required meeting room bookings, travel arrangements and any meeting catering requirements with the minimum of support and direction.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
A minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment.

Essential

Knowledge, Skills and Experience Requirements

Proficient in the use of IT, particularly, MS Excel, MS Word, SharePoint. Have the ability to use information and Communication Technologies as effective business tools in a sensitive and confidential manner and have the ability to set-up and effectively manage individual SharePoint sites.

Essential

You are able to product clear and concise minutes and reports which accurately reflect the discussion and which are will structured and emphasises vital points. Excellent numerical skills and ability to interpret and compare a range of information.

Essential

Experience of working as part of a time bound, project team environment.

Desirable

Behaviour Requirements
Relationships & Collaboration
Plan & Organise

Accountability & Initiative

Listen & Communicate
Selection method 1
Interview