Job Description

About SX3

SX3 provide audit, resource and consultancy services to the insurance industry. Our business is expanding, and we are looking to recruit a skilled administrator to support our management team in the successful delivery of our services. SX3 comprises a small team of employees who value straight talking, initiative taking and getting the job done. Once oriented in our business, you'll be a self-starter and a safe pair of hands for our work. The role is adaptable, working with several managers but under the supervision of the Head of Operations. The role is home based, with flexible working to suit your schedule.

About the Role

Are you a highly organised and proactive individual with a talent for managing tasks and communications? We are seeking an experienced PA to provide high-level administrative support to the Management Team. This is an exciting opportunity to work remotely while delivering essential services that ensure the smooth running of our administrative function.

Role Purpose:

As a PA, you will offer comprehensive support to the Management Team, overseeing a variety of tasks, from managing diaries to organising travel, ensuring all operations are carried out efficiently.

Key Responsibilities:

Diary Management:
Schedule and coordinate meetings, appointments, and occasional events. Ensure there are no scheduling conflicts and that all preparations are completed in advance. Send follow-ups for appointments and deadlines.

Communication Handling:
Manage emails, draft and proofread correspondence, and act as the primary point of contact for internal and external communications.

Task and Project Management:
Organise and prioritise tasks, track project progress, and follow up on deadlines.

Travel Arrangements:
Plan and book travel, including flights, accommodation, and transportation, ensuring all arrangements are cost-effective and within budget.

Administrative Support:
Prepare reports, presentations, and other documents as required.

Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality, professionalism, and integrity.

Business Meeting Management: Maintain the schedule of regular internal business meetings, take notes and provide action lists. Organise quarterly off-site meetings, including preparing venues, circulating key information ahead of time and summarised meeting notes afterwards.
Key Requirements:

Good eye for detail Proven experience as a Personal Assistant, Executive Assistant, or a similar role. Familiarity with project management tools and communication platforms. Excellent organisational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software. Ability to think proactively and solve problems efficiently.
Job Types: Part-time, Freelance

Pay: 20.00-25.00 per hour

Benefits:

Casual dress Company events Company pension Work from home
Application question(s):

What experience do you have of using the Microsoft Product suite? Do you have excellent organisational and time management skills. Can you work with initiative and make good decisions?
Experience:

Personal Assistant, Executive Assistant, or a similar role: 5 years (required) Microsoft Excel, Microsoft Word, Microsoft Powerpoint: 3 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Remote