Job Description

Purpose of the Role

To provide day-to-day administrative and general support to the Health & Safety Consultancy team. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.

Key Responsibilities

Issue all reports generated by the consultancy team, with follow up quotations as required. Organise travel for Consultants using travel portals. Organise meetings and events, including preparing agendas. Proof read and QA reports and documents as required. Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment. Data management and collation; assist in preparing and analysing key report information for all Consultants. Generate monthly billing reports and fee tracking management. Assist finance team with debt recovery as required. Coordinate with mobilisation team and property managers to ensure new properties under management achieve base compliance. Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision. Preparing and submitting Expenses / Mileage claims Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary. Assist H&S Consultants, team leaders and Consultancy Support with various duties from time to time.

Skills, Knowledge and Experience

Ability to review and maintain multiple inboxes and diaries Ability to multi-task, manage own time effectively and use initiative. Good administration skills. Good planning and organisational skills. Attention to detail. Good interpersonal/verbal and written communication skills. Energetic and self-motivated. Pro-active/takes ownership of responsibilities. Ability to work well under tight deadlines. Friendly and well presented with ability to be client facing Have a "Can Do" attitude.
Working Hours - 37.5 hours pw (0830-1700 or 0900-1730)



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Please see our Benefits Booklet for more information.