Job Description

Who are we?
Howden is a collective - a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden.
What is the role?
We are looking to hire a Team Assistant to provide vital support to leaders within our Group Finance team. The role will focus on delivering high-quality secretarial and administrative services, ensuring smooth operations and efficient coordination across the team.
Please note that this is a full-time, permanent position based in our Central London office (One Creechurch Place, London, EC3A 5AF). The role follows a hybrid working pattern, with an expectation of onsite presence 3 days per week.
What will you be doing?
PA Support (for nominated individuals):

• Organise meetings across multiple time zones.
• Screen calls and emails, prioritize responses, and answer routine inquiries, redirecting as appropriate.
• Prepare paperwork for meetings and provide administration support for personal matters.

General Administration:

• Arrange local and international travel, including visas, insurance, and itineraries.
• Liaise with support areas such as Facilities, post room, and reception team.
• Produce documentation using software packages, ensuring accuracy and corporate style.
• Process invoices and reconcile expenses for the department/team.
• Maintain up-to-date records on the Company's/Group's systems.
• Support onboarding of new team members, ordering equipment & access setup.
• Screen calls for the department and provide secretarial cover for other teams when needed.

What are we looking for?

• Previous experience in an administrative or secretarial role, ideally supporting a team.
• Diary management and international travel itinerary experience preferred.
• Excellent attention to detail, producing polished, professional documents.
• Strong prioritization and organizational skills, able to meet tight deadlines with flexibility.
• Proactive problem-solving capabilities.
• Effective communication, presenting a professional image to internal and external stakeholders.
• Ability to handle confidential matters appropriately.

What do we offer in return?
A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we're looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
Reasonable adjustments
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application - if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent

Skills Required