Job Description

:

Team Assistant

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AXA XL is an Equal Opportunity Employer.

The Distribution Team Assistant role will be primarily responsible for supporting the UK & Lloyd's
Distribution Leadership Team, with high quality administrative and coordination support. This includes managing diaries, processing expenses, booking travel and assisting with the smooth delivery of day-to-day activities. This role reports to the Client Management and Proposition Director.

This is a varied and fast-paced role, providing broad exposure across the Distribution function. It offers an excellent opportunity for an organised and proactive individual to work closely with senior stakeholders, develop effective business support skills and contribute to the overall efficiency of the team.

What

you'll be doing

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What will your essential responsibilities include?

Provide proactive diary management and meeting coordination for the Distribution Leadership team. Manage complex domestic and international travel arrangements, including logisitics and itineraries. Process expense claims and monitor approvals to ensure timely submission and compliance. Support the organisation of internal and external meetings, including agenda preparation, minutes and action tracking. Support coordination and logistics of team events, offsites and internal meetings. Act as the first point of contact for internal and external stakeholders of behalf of the Distribution Leadership team. Provide support to the wider distribution team by assisting with adhoc tasks and admin duties as required. Maintain confidentiality and discretion when handling sensitive information. Use judgement to prioritise and escalate tasks appropriately.

What

you'll bring

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Required Skills and Abilities:

Excellent organisational skills and abilitiy to manage multiple tasks and priorities. Proactive mindset with robust problem-solving and time management abilities. Influential interpersonal and communication skills, with the ability to build relationships across all levels. Proficient using Microsoft Office tools - Outlook, Word, Excel and PowerPoint. Ability to work efficiently with minimal supervision. Comfortable working in a fast-paced, changing environment with multiple senior stakeholders. Collaborative team player who supports and contributes positively to team culture. Resilience and flexibility to respond to shifting priorities and last-minute changes. Can handle confidental matters with professionalism.

Desired Skills and Abilities:

Previous experience in a Team Assistant or Personal Assistant role. Familiartity with expense and travel booking systems (Coupa, Concur, or similar).

What

we

offer

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Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That's why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It's about helping one another -- and our business -- to move forward and succeed.

Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe. Robust support for Flexible Working Arrangements Enhanced family-friendly leave benefits Named to the Diversity Best Practices Index Signatory to the UK Women in Finance Charter


Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL's Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.

We're committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called "Roots of resilience", focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

Valuing nature:

How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We're committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.

Addressing climate change:

The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.

Integrating ESG:

All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We're training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.

AXA Hearts in Action

: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL's "Hearts in Action" programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.


For more information, please see axaxl.com/sustainability.

Who

we

are

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AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com