Job Description

We are seeking a highly motivated and driven, degree educated Team Assistant/PA with a genuine interest in the alternative investment sector, to join a leading asset management firm with offices across the globe. In this role you will support the Chief Investment Officer as the Executive Team Assistant, with wider investment administration support to the office. If you want to continue to kick-start or develop your career within the investment sector as part of an ambitious and focused team, please read on!
Working in a highly demanding and fast-paced environment, this is a critical role that supports the Chief Investment Officer with calendar and travel management and implementation of administrative solutions across the team. You must be dynamic and confident in your ability to work proactively, exercise a high level of common sense, and be able to comfortably manage stakeholder relationships to ensure the successful execution of various operational initiatives, including projects, and marketing initiatives.

• Provide diary, calendar, and meeting management for the CIO.
• Make travel arrangements (domestic & international), including flight reservations, hotel accommodations, car service, etc for the CIO and team on a need basis.
• Organise meetings with internal and external stakeholders, including pre-meeting preparation, presentations and providing follow-up support.
• Working closely with the Finance and HR leads on ad hoc projects, including onboarding new starters, H&S and offsite planning.
• Liaise with the international offices to ensure synchronisation of process and procedure.
• Continuously identify opportunities for enhancing service/product delivery and client service quality.
• Maintain a positive and enthusiastic attitude towards contributing ideas and continuous operational improvement for the CIO and London office.
• Ordering lunches, setting up and clearing meeting rooms and providing refreshments.

Experience required for this role:

• Degree educated with PA or Team Assistant experience gained in a corporate environment, ideally in investment sector.
• Highly organised, with a high level of technical literacy and comprehension.
• A self-starter with a natural curiosity and interest in contributing to overall company success.
• Able to manage conflicting priorities and work in a fast-changing and fluid environment.
• Exceptional verbal and written communication, with the ability to liaise with all levels with confidence and professionalism.
• Someone who is a team player, with great energy and focused on driving the efficiency of the team and maintains a positive attitude towards their work.

Skills Required