Job Description

Job No. BBUK14350


Team Coordinator - London
Highways
Administration Support
London


Permanent


About the role


Balfour Beatty is looking for a proactive Team Co-ordinator to support the Lower Thames Crossing project. Working with Senior Project and Works Managers, you'll provide essential admin support including diary management, meeting coordination, travel booking, and documentation processing.

You'll also assist with HR admin tasks, reporting, and provide cover during absences. This is a key role in a fast-paced project environment, ideal for someone organised and adaptable.
What you'll be doing


The Lower Thames Crossing Project are seeking a Team Co-ordinator to align with our Construction job families. Partnering with our Senior Project Manager(s) and Senior Works Manager.
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Minutes of meetings/photocopying/scanning/printing as required
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Holiday trackers for stakeholder
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Coordination of stakeholder's documentation approval process eg. Timesheets and requisitions
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Meeting room bookings, arranging meetings, greeting visitors, deal with messages and enquiries

? Diary management and organisation of stakeholders
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Travel bookings eg. hotels, trains
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Adhoc assistance with general HR admin of stakeholders eg. raising Authority to Recruits, Employee Record Update Forms
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Assist in collation of reports and PowerPoint Presentations including but not limited to updating Org Charts for respecting discipline lead(s) as required
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Annual leave and emergency cover for line manager
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Support the work of other Project administrators during periods of absence or unexpectedly high volumes of work activity

? Any other admin task that may be required by their line manager or discipline lead(s)
Who we're looking for
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Highly motivated, proactive and hands on Team Co-ordinator

? Excellent Communication Skills, interpersonal skills

? Honest, reliable and professional
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Experience in a PA / coordinator role
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Ability to multi-task and work independently as well as in a team

? Organised with excellent timekeeping skills for themselves and others
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Advanced user of Microsoft, PowerPoint, Word and Excel

? Ability to engage and build effective relationships

? Strong communication and influencing skills

? Demonstrable ability to prioritise and manage conflicting priorities during busy periods

? Possesses a high degree of attention to detail

? Proven ability to work well under pressure and to tight timescales
Why work for us


Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. 25 days paid annual leave (pro rata) Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About us


Balfour Beatty's Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com