Job Description

2025-TMA
We are proud to be at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,600 employees, our people are the reason we are so successful. Ten times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work.
We have an exciting opportunity to join #TeamEMR as a Team Management Assistant.
At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in terms of females and ethnic minority groups. We're therefore taking positive steps to promote a positive and inclusive culture; we welcome applications from those that identify with these groups to better represent our communities.
We are seeking a highly organised and proactive individual to provide professional administrative and secretarial support to our Engineering Safety and Assurance team. This role plays a key part in ensuring the team operates efficiently and can focus on core management activities. You will also provide support to the wider function when required, including cover during leave or other absences.
Key responsibilities include:

• Coordinate and facilitate meetings, including preparing agendas, collating documents, and producing accurate minutes.
• Manage written correspondence and documentation to support the daily activities of the Engineering Safety and Assurance (ES&A) team.
• Control and maintain documents issued by the ES&A team, ensuring records are accurate, up to date, and secure.
• Support the ES&A team in collating and managing data to demonstrate compliance across the Fleet function.
• Manage purchase orders and procurement activities for the ES&A team, and provide support to the Fleet Leadership Team where required.
• Provide professional administrative support for projects led by the ES&A team.
• Work with the ES&A team and Fleet Performance Manager to collate and publish data on business objectives and performance in regular reports.
• Organise and manage arrangements for internal and external audits, ensuring a professional and efficient process for both auditors and auditees.
• Conduct internal audits and assurance checks as directed by the Fleet Assurance Manager or Fleet Quality Manager, at EMR locations and external suppliers.
• Provide administrative cover across the Fleet function when required, which may involve working at different fleet locations.

About you
You'll be a highly organised and proactive individual who takes pride in delivering work to the highest standards. With the ability to thrive in a varied and fast-paced environment, you'll use your initiative to manage multiple priorities effectively.
You'll bring excellent communication skills and a friendly, professional approach that helps you build strong working relationships across all levels of the organisation.
You'll also have:

• Significant experience in administrative and support roles.
• Strong IT skills, including proficiency in Word, Excel, PowerPoint, and Outlook.
• A Level 3 qualification in Business Administration or an equivalent subject (including Maths and English).
• Knowledge of basic project management principles.

An understanding of the rail vehicle maintenance environment would be desirable.
As well as a competitive salary, we'll also offer you:

• An excellent defined benefit Railway pension scheme
• 32 days' holiday in the first 2 years; moving up to 34 days' thereafter
• Free First Class duty travel on the EMR network
• Free standard leisure travel on the EMR network and Train Operating Companies under Transport UK & LNER and 75% discount on national leisure travel (inc partner and dependants)
• Friends and Family discounted tickets on the EMR network
• Various training opportunities
• Employee benefits portal with access to generous discounts, Cycle 2 Work Scheme ...and many more!

Ready to take on this exciting opportunity? Submit your online application form and upload your CV. As we operate a blind screening process please remove all personal information including your name from your CV.

Skills Required