Job Description

Team Organiser - Cardiff (Canton) - 12 month fixed term contract/secondment
Location
Cardiff, GB
Department Name
Wales & Western Region
About Network Rail
Join Network Rail - Where People and Connections Matter
At Network Rail, we're dedicated to keeping passengers and freight moving safely and efficiently across the country. When you join us, you're not just part of a team - you're part of something that matters to millions. We believe that our people are at the heart of what we do, and every role plays a vital part in building a better, more connected railway.
We're committed to creating a diverse, inclusive workplace that reflects the communities we serve. To discover more about our ED&I commitments We value flexibility and understand the importance of a healthy work-life balance. As a Disability Confident Leader, we'll do everything we can to accommodate any needs throughout the recruitment process.
If you're ready to make a real difference, we'd love to hear from you!
Brief Description
To support a senior executive or a complex team, and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.
About the role (External)
Key Accountabilities:
1. Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
2. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
3. Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
4. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
5. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
6. Report team problems e.g. IT and office facilities and monitor response.
7. Undertake administrative tasks as directed including technical literature searches for the team.
8. Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.
Job Skills, Experience and Qualifications:
Essential
Ability to multi task
Experience in appropriate IT packages
Good time manager
Strong organisation skills
Good communication skills (verbal and written) including excellent telephone manner
Experience of working with a team.
Desirable
Sound railway background and knowledge of railway geography
Recognised qualification in keyboard associated skills and office management techniques
Knowledge and experience of records management
How to apply (External)
Salary: 29,000 - 31,500 per annum
Closing date: 11th August 2025. - Late applications will not be accepted.
Click apply now to apply. This role has the potential to become permanent. This is a 12 month fixed term contract/secondment
You can visit for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please contact WalesResourcing@networkrail.co.uk.
We positively embrace flexible working recognising that employees may wish to balance work and family/home life.
In Wales and Western region, you will have the opportunity to join PROUD, our reward and recognition scheme where you can say thanks and recognise colleagues across the region who have demonstrated outstanding values and behaviours.
At Network Rail we promote a diverse and inclusive organisation. We are working in conjunction with the Cultural Fusion team to support black, Asian and minority ethnic colleagues. If you would like support with your application or interview please contact Wales&WesternCulturalFusion@networkrail.co.uk
Network Rail Benefits -
All offers of employment are conditional upon satisfactory completion of pre-employment checks.
***Some of our roles require face to face Drugs & Alcohol testing. Further details will be shared with you as part of your formal offer.****