Four values that live at the heart of RLB. A place where People Make Progress.
We value your skills, talents and unique perspectives - we think they are priceless.
Bring them to RLB and you'll be empowered to shape our future and your career in new and meaningful ways.
We'll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You'll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.
Role Overview
This is a key role supporting the European Partners and the wider European team, providing an efficient and responsive level of support. The role will be responsible for overall European administration, diary management, travel, marketing events, document production, systems, reporting, financial admin and compliance items, and all other duties as required.
Key Responsibilities
Overall responsibility for supporting the EU Partners and team with the delivery of the business plan and overall business strategy.PA, secretarial and administrative support to the two EU Partners and the wider European team
Complex diary management - proactively organising internal and external meetings, ensuring timely and accurate communication to all
Arranging extensive and complex travel requirements, preparing detailed travel itineraries and arranging visas
Liaising recruitment and HR to assist with the onboarding of new team members, ensuring the relevant distribution lists are updated accordingly
Supporting the European Alliance as needed
Arranging notaries for legal documents
Data collection and reporting on the successful implementation of the European business case
Arranging European marketing events for service and sector growth and related activities
Maintaining and updating European entity office tracker for strategic marketing
Document preparation and formatting, including CVs, bids and other tender documentation as required
Ensuring the team complete service reviews, mandatory training, timesheets and financial tasks/setting ready for invoicing within a timely manner
Ensure the European team complete any outstanding items from the skills matrix
Inbox management of EUROD365 inbox
Setting up contracts, opportunities and fees on the D365 system
Management of the European Interim Fee Forecast, set up manual project numbers for European contracts and opportunities, log and file COR forms related this this
Arranging and setting up manual service reviews and Teams sites for off system projects
Managing COR forms, setting up opportunities and contracts on the system and ongoing updates
Assist regions with mailing lists, CRM data bases and generate various reports
Ownership and administration of external and internal Teams' sites - including monitoring usage, managing members, folders, documents, links, planners and providing best practice guidance
Lead coordinator for quality assurance questionnaires
Providing support to the Europe-based Office Managers
Supporting the Finance and Operations Lead with contract and invoicing related queries and updates
Point of contact for system enquires and providing training
Supporting other administrators where necessary and providing holiday cover
Assisting with all other administrative duties as required.
Candidate Specification
The ideal candidate will demonstrate a positive proactive approach and will be committed to delivering internal and external customer service excellence.Proven/demonstrable experience in a senior administration role ideally within the Construction sector for Consultancies
High level of IT competency, MS PowerPoint, Excel, Outlook and Word
Pro-active, diligent, flexible, reliable, and enthusiastic
Excellent multi-tasking skills
Proven ability to work to deadlines
Able to stay professional and calm under pressure
Must always maintain a high level of discretion and confidentiality
Committed team player with a 'can do' attitude
Minimum GCSE and A' level qualifications
RLB Employee Benefits
Our culture is built around enabling you to fulfil your potential, so you can look forward to benefits that include:
Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
Exceptional Exposure - You'll have the opportunity to work on diverse projects across different sectors and regions.
Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
About Rider Levett Bucknall
With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, project management and advisory services.
Our achievements are renowned: from the early days of pioneering quantity surveying, to landmark projects such as the Sydney Opera House, HSBC Headquarters Building in Hong Kong, the 2012 London Olympic Games and CityCenter in Las Vegas.
We continue this successful legacy with our dedication to the value, quality and sustainability of the built environment. Our innovative thinking, global reach, and flawless execution push the boundaries. Taking ambitious projects from an idea to reality.
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