Job Description

Description

The Team

The Technical Department at Cameron Mackintosh Ltd is responsible for the realisation and smooth running of the physical productions, and works closely with the creative teams to produce and look after the set, lighting, sound, costume and wigs. They are also responsible for the recruitment, management, and the welfare of all show technical staff, supporting them in maintaining the high production values.

Purpose of the job

The role of the Technical Coordinator is to support the Technical Office with the day-to-day management of new and running productions, both in the UK and abroad.
Although this role is London office based, due to the nature of the business (which includes our touring productions) some evening and weekend work, as well as travel, will be required.

Person specification

This role provides an excellent opportunity to be a part of the team that looks after the running of our West End shows, and supports the touring shows where required. We are looking for someone who has strong organisational and administrative skills, excellent budget management skills, and an understanding of union contracts, including SOLT Equity and BECTU agreements. The successful candidate will have come from a similar role or have worked in a producing theatre environment, alongside experience in people management, and a passion and good working understanding of commercial theatre, allowing them to successfully support the Technical Department in the setup and running of our West End, UK & Touring, and International Productions.

Key Responsibilities

Production Administration

Work with the Production Managers to coordinate all technical aspects and details of new and running productions. Keep a comprehensive watch over the entire production to ensure that all key dates are met, all departments work together, and no details are lost during busy production periods. In conjunction with the Production Managers, act as a liaison between the Creative Teams, Associates, Supervisors, external Freelance Staff and the Technical & Production Departments as needed. Attend load ins, production periods, cast changes and put ins as required. In conjunction with the Production Managers, coordinate the ordering and logistics of show equipment and suppliers as required, including liaising with external suppliers. Work closely with the Production Department on any areas that overlap between the Production and Technical departments, including supporting the administration of schedules across our productions to ensure that they are regularly reviewed and kept up to date (e.g. rehearsal, maintenance, cast changes and education performances) Liaise and work closely with the Company Managers and Production Managers on the day-to-day running of the shows including any issues that may arise, either with technical elements of the production or staffing. Attend weekly catch-up meetings with the Production Manager, Company Manager, Production Department and provide updates as necessary. In conjunction with the Production Managers book rehearsal spaces and equipment for cast changes and other external rehearsals. Assist the Production Managers with the timely and effective communication of technical information to both internal and external partners (e.g. touring technical riders, schedules) In conjunction with the Production Managers, support the technical staffing and requirements for one-off events (e.g. West End Live), cast changes, put ins and notes, including the booking of Associates and Freelance staff. Oversee shipments and logistics of the technical elements of our productions, including the creation of relevant customs and shipping paperwork (e.g manifests, carnets), in conjunction with the Production Managers. Book travel and accommodation for Technical Staff, Associates, Supervisors and others, as required, and coordinate any other staffing logistics of UK tour moves. Arrange all production meetings, distribute schedules and plans and take and distribute minutes. To ensure all technical issues raised are actioned.

Production Finance

Review, reconcile and code weekly financial paperwork including payroll, petty cash, and invoices in conjunction with the Production Managers. Effectively and accurately keep track of financial expenditure of budgets on productions, updating relevant budget sheets and issuing purchase orders as required to support Production Managers in general budget management administration. Track ongoing hire agreements in conjunction with the Production Managers, informing both the Production Managers and the Associate Producers when these are due for renewal.

Production Health and Safety

Assist in ensuring that all production work is undertaken in line with the latest applicable H&S legislation, ensuring training and certification is undertaken as required, utilising support from our external H&S consultant. Be aware of changing Health and Safety and other key laws and legislation and ensure it is adhered to across all running shows. Log show accident reports and complete a regular trend analysis Arrange Health and Safety training for running show staff and support the administration of the Training Tracker to ensure all staff remain up to date on the relevant training. Arrange Production Health and Safety Meetings and Production Audits for running productions, supporting the accurate minuting and sharing of this information according to the Company Health & Safety policy. Arrange and book compliance inspections as required for the running productions, supporting the Technical Department in fulfilling the legal obligations.

Production Staffing and Personnel

Provide pastoral care and manage day to day issues on running London productions, supporting the Production Managers and Company Managers. Lead the recruitment process for technical show staff, consulting with the Production Managers, Company Managers and liaising with candidates via our online recruitment system (Pinpoint). Issue show contracts (in line with the relevant Union agreements), starter forms and policies to new starters. Issue maternity letters to technical show staff and advising of maternity entitlement in line with Union agreements. Monitor developments in union agreements. Keep personnel files for technical show staff up to date, in conjunction with the Company Manager. Issue Technical Freelancer, Programmer and Associate Agreements, ensuring the company is complying to its legal obligations under IR35.



Any other reasonable tasks, as required.

Person Specification

Essential

Previous experience in a similar role, or experience of large-scale commercial theatre, ideally in a technical capacity Good knowledge of the production process for theatre Understanding of the union and SOLT and UK Theatre Agreements Good working knowledge of IT, including Microsoft 365 Ability to work alone and in a team Strong organisational and administrative skills Interpersonal and communication skills A positive and proactive attitude Attention to detail Ability to work in a busy, ever-changing environment Excellent problem-solving skills and ability to use own initiative

Desirable

Degree level education or equivalent IOSH qualifications Driving licence First Aid Qualification

We welcome applicants from all backgrounds and have an equal opportunity approach across all personal characteristics.

Please note that all applicants must have the right to work in the UK.

About Cameron Mackintosh Ltd

Cameron Mackintosh has been working in the theatre for almost 60 years and is the producer of several of the most legendary musicals of all time: Les Miserables, The Phantom of the Opera and Cats, three of the world's longest running, alongside the perennial Miss Saigon, Mary Poppins (co-produced with Disney), Little Shop of Horrors, and Hamilton in the UK, which he co-produces with Jeffrey Seller. With Stephen Sondheim, Cameron has created three musical revues: Side by Side by Sondheim, Putting it Together and most recently the hugely acclaimed Old Friends, starring Broadway legends Bernadette Peters and Lea Salonga in the West End and on Broadway.



Cameron and Director Matthew Bourne's newly reimagined production of Oliver! is playing to sellout audiences and rave reviews in the West End.



To celebrate Les Miserables' world record breaking continuous run of over 40 years, the Arena Spectacular Concert version of Les Miserables is playing an extensive World Tour (a first for any musical on this scale) selling out across the UK with a stellar cast of Les Mis alumni. Previous filmed concerts, at the Royal Albert Hall, the O2 Arena and the Gielgud Theatre, are still continually screened on television and in cinemas throughout the world, alongside Cameron's spectacular 25th Anniversary Concert of The Phantom of the Opera, also at the Royal Albert Hall.



In 2012, alongside Working Title Films and Universal, Cameron produced the hugely successful Oscar, Golden Globe and BAFTA award-winning film adaptation of Les Miserables, which is one of the most successful movies ever of an original stage musical. To celebrate over 10 years since its release, the movie has been remixed and re-released in full Dolby Atmos and Dolby Vision in selected cinemas around the world, as well as a new home vision 4K Blu-ray disc and iTunes download version of the film.



Cameron owns and operates eight historic London theatres, which have all been spectacularly rebuilt and refurbished for the 21st century. They house many of London's most successful hits. The Sondheim, formerly known as the Queen's, has been renamed in honour of Cameron's great friend, theatrical legend Stephen Sondheim. Music Theatre International, one of the world's oldest and largest libraries of secondary rights of many of the greatest musicals ever written, has been one of Cameron's companies for over 30 years. MTI represents and champions both exciting new contemporary writers as well as the great classics and proudly represents the second-class rights for Disney Theatrical.



In 1990, Cameron inaugurated the Chair of Contemporary Theatre at St Catherine's College in Oxford University, with Stephen Sondheim as his visiting professor. The current Professor is world-renowned director, Gregory Doran. Music Theatre International, one of the world's oldest and largest libraries of secondary rights of the greatest musicals ever written, is now one of Cameron's companies.



Cameron was knighted in the 1996 New Year's Honours for his services to British theatre and in June 2023, was awarded the Freedom of the City of London. In 2014, he was the first British producer ever to be elected to Broadway's Theater Hall of Fame.

Please make sure that you read the job description and person specification when making your application. These documents will be attached to the job advert.