Job Description

An established and respected law firm is seeking a proactive and detail-oriented Trainee Legal Secretary to join its Private Client team. This is a fantastic opportunity for someone looking to grow their legal support career in a team that values collaboration, quality client service, and continuous development.
Working under the guidance of a Senior Legal Secretary, the successful candidate will provide vital administrative, typing, and organisational support to fee earners, ensuring a smooth and efficient delivery of services.
Key Responsibilities

• Provide typing, secretarial and general administrative support to the Private Client team under the supervision of a senior team member
• Transcribe and prepare legal correspondence and documents via digital dictation and word processing, using firm precedents where appropriate
• Operate the case management system and electronic filing tools, ensuring accurate and organised document storage
• Use a range of software including PDF Docs, Docusign, I-Manage and Elite-3E (full training provided)
• Manage incoming and outgoing communications - including scanning, e-faxing, and post management
• Assist with client file management, from opening through to closure, including accurate digital filing and document handling
• Meet and liaise with clients, either in person or by telephone, maintaining a friendly and professional manner
• Learn how to operate internal systems such as Records Management and document archiving
• Provide ad-hoc support to other departmental secretaries and contribute to team compliance as needed
• Participate in relevant training and development, including legal secretarial courses and in-house learning sessions
• Be a flexible team player, supporting colleagues in other areas when needed
• Maintain full confidentiality and a strong understanding of legal procedures and compliance protocols

Department-Specific Duties

• Binding and sewing of wills and important legal documents
• Prepare documents such as Wills, Codicils, Living Wills, LPAs, Deeds of Revocation and Deputyship Orders
• Assist with Land Registry forms and searches
• Learn the basics of estate administration and related documentation

Skills & Experience

• Willingness to learn and a proactive, can-do approach to tasks
• Previous experience in a secretarial or administrative role preferred
• Familiarity with digital dictation tools is an advantage but not essential
• Good computer skills and confidence using Microsoft Office suite
• Excellent attention to detail, especially with spelling, grammar and formatting
• Strong communication skills, with the ability to stay calm under pressure
• Ability to prioritise tasks and manage time effectively
• A collaborative mindset with a desire to contribute to a team-focused environment

What's in it for you? This is an excellent opportunity to join a reputable legal team and develop specialist knowledge in Private Client work. You'll be supported with structured training, mentoring, and career development opportunities in a professional but friendly environment.
If you're organised, eager to learn, and ready to start or advance your legal support career

Skills Required