Job Description

Trainee Paralegal/Secretary - Dundee

Who We Are

We are a comprehensive law firm, offering expert legal, property and financial services. We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law.

Gilson Gray's Residential Conveyancing team are part of our continuingly growing organisation. Gilson Gray LLP are a comprehensive law firm, offering expert legal, property and financial services. We support clients throughout their entire lifetime.

Based in Edinburgh, Glasgow, Aberdeen, Dundee, North Berwick, Lincoln and London we focus on ensuring we provide the highest level of advice and on-going service to our clients. We are ambitious and have significantly grown the team over the course of the last year. We pride ourselves in looking after our clients personally and providing the upmost standard of service.

Our Team

We have a highly engaged, collaborative team that support each other to achieve the best results possible. We work hard but take time to celebrate success also.

We are a company that cares about building an inclusive, collaborative place to work where you can stretch yourself, personally and professionally. We value a diverse team and believe the variety of experiences and backgrounds within our team make us stronger.

The Role

We are looking to hire a highly driven candidate to join our successful Residential Conveyancing department in Dundee.

As a Trainee Paralegal/Secretary at Gilson Gray you will provide secretarial assistance to residential conveyancing solicitors and paralegals using word processing and other technical skills in order to meet the needs of both internal and external clients. The role will also allow you to train as a Paralegal, gaining a valuable qualification.

We are an enthusiastic team that support each other to achieve a great working environment. We value each other's expertise and opinion and pride ourselves in offering an inclusive, enjoyable and motivating place to work.

Applications are invited from candidates who have previous experience of working within a conveyancing department, and possess a full range of secretarial skills. Previous experience of using a case management system would also be beneficial.

Main duties:

Uploading AML documents

Prepare applications for registration

Order Redemption Statements

Order multi-search from PSS and nearer settlement, order updated searches

Prepare the Standard Securities, Disposition, Discharges and LBTT

Lodge Advance Notices

Update LMS

Keep track of discharges received and register them

Send the updated title sheet to lender, client and other party's solicitors

All dictation tasks and day to day general correspondence

Answer telephones and keep clients up to date

Use the case management system, Lawpro

Completing all allocated tasks and day to day general correspondence

Use of LawPro, our case management system

Diary management

General administration support

Required Knowledge and Experience

Previous experience of working within a conveyancing department is essential;

You will be an experienced secretary with the full range of secretarial skills;

You will have previous experience of using a case management system;

Our ideal candidate would also:

Have excellent social and interpersonal skills dealing with clients.

Possess experience in making quick, informed decisions throughout the process whilst keeping clients up to date throughout.

Take pride in producing high quality, accurate and timely information whilst maintaining personable and informative communication.

Show excellent verbal and written communication skills.

Ability to work as part of a large team and contribute to the overall business aims.

Possess strong drive and willingness to succeed within a competitive environment. A pro-active forward-thinking approach is required.

The ideal candidate must possess strong organisational and problem-solving skills.

Strong willingness to progress within the firm.

Benefits

A competitive salary with annual review and potential bonus award depending upon performance 32 days holiday a year (includes bank holidays) Birthday off 3 x Death in Service benefits Hybrid working Membership of an occupational pension scheme Wellbeing initiatives and opportunity to access online Health Provider
This is a full-time position, but consideration will also be given to part time and flexible working. We believe this is an excellent opportunity for the right candidate to develop their career within a supportive and rewarding environment. A competitive salary and benefits package are offered.

This is an exciting time to join us. Think this is for you? Get in touch and find out how you can become part of the team.

Job Types: Full-time, Permanent

Additional pay:

Performance bonus
Benefits:

Casual dress Company events Company pension Health & wellbeing programme Referral programme Sick pay
Schedule:

Monday to Friday
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Dundee DD1 1QN