Job Description

OUR COMPANY

Kilmac are a leading Civil Engineering contractor based in Dundee. We employ over 160 people and undertake construction projects valued between 500k to 10m across the Central belt of Scotland

POSITION SUMMARY AND PURPOSE

The Training & Payroll Coordinator is responsible for maintaining and meeting the company's high standards of training and development of our site workforce. This involves identifying, coordinating and continual monitoring of the company's training matrix. They will also collate timesheet information and process payroll for 100 site operatives on a weekly basis

RESPONSIBILITIES

Weekly Payroll - Ensure the correct and timeous processing of wages for weekly staff (SAGE Payroll experience will be a distinct advantage) Training and Instructor Support - Analysing and identifying training needs, continual maintenance and monitoring of the Training Matrix, logging of all certifications, giving support for in-house Training Instructor Grants and Funding - Identify and apply for training grants and sourcing all available funding Occupational Health Identifying and monitoring Occupational Health checks across the whole workforce
KEY SUCCESS FACTORS/PREFERRED EXPERIENCE

Experience in a fast-paced office environment Sound knowledge of all MS packages Ability to organise and plan Ability to handle confidential and sensitive information with complete discretion Ability to work to a timescale and deadlines
WORK ENVIRONMENT AND BENEFITS

The job operates in a modern, open office environment where the culture is welcoming and friendly

We expect you to present and act in a professional manner when representing the company

On site free parking

HOW TO APPLY

Please note if you are shortlisted, you will be contacted within 7 days of receiving application.

DUTIES

Training and Instructor Support Analysing and identifying training needs in conjunction with Dept Managers and Operations Manager Continual maintenance and monitoring of the Training Matrix, logging of all certifications Sourcing courses ensuring cost effective delivery, booking, planning and trainee logistics Record administration and support for in-house Training Instructor Attend the quarterly and annual safety meetings and the workers committee meetings, minute meetings and administer the report Produce a report on the staff training matrix annually Client Pre-enrolments Grants and Funding Identify and apply for training grants and sourcing all available funding Occupational Health Identifying and monitoring Occupational Health checks across the whole workforce
PAYROLL

Collate timesheets and prepare hours for processing in Sage Payroll Run weekly wages through Sage Payroll and analyse payslips-ensuring correct taxation, pension deductions, etc Reconcile payroll reports and update all spreadsheets Prepare and enter nominal journals to Sage making sure it all reconciles Prepare the project costing journal with wage/van /fuel costs Ensure wages are correctly committed to the bank for Thursday payment each week Ensure timeous submission to HMRC of RTI information weekly Process starters and leavers and ensure correct inclusion on RTI submissions Process arrestments and ensure onward payment to recipient monthly Manage holiday pay scheme and maintain records Reconcile pension scheme contributions weekly and ensure timeous submission to pension provider weekly Maintain the ALC policy ensuring starters and leavers are notified to provider correctly Act as main point of contact for employees to resolve any issues or queries around payroll, taxation, holiday pay, etc. Continual professional development by maximising knowledge of legislation in regards to payroll, employment law and taxation.
Job Type: Fixed term contract
Contract length: 15 months

Work Location: In person