Job Description

Job description
We have an exciting opportunity for a Training and Events Coordinator to join our growing Training Team, based in the A&O Shearman Belfast office.
As part of a team of nine, the role-holder is responsible for the event management of a suite of training programs and the provision of administration support for the Talent and Development Managers. The training events will be organized for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.
What you will do

• Arrange all pre and post logistics for several different training events both virtually and in person for global attendees.

• Liaising with teams virtually in the A&O Shearman Global Offices to supply all the pre-event information required to ensure the training runs smoothly.

• Work closely with London Talent and Development managers to ensure successful event delivery.

• Liaising with various external providers in respect of end-to-end programme management.

• Collating collateral and preparing materials for training programmes

• Managing the event budgets

• Preparing and amending documentation as required

• Promotion of training programmes via internal communication channels. Ie. Intranet site and LMS Portal

• Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place.

• Liaising with Compliance Manager in relation to fee earning CPD

• Maintaining and creating the Training Events file and programme structure within the file management system

• Become a super user of the Learning Management System

• Ad hoc project work

What you will have

• Strong event management background who is well organised and has experience in a professional services environment.

• Suited to an enthusiastic, efficient candidate with exceptional administrative and prioritisation skills and meticulous attention to detail.

• Ability to develop and maintain strong relationships both with internal and external clients.

• Strong influencing and negotiation skills across both client groups

• Ability to work to deadlines, juggle multiple projects & deliver under pressure.

• Excellent communication skills, both written & oral

• Proven team working skills.

• Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.

• Effective and efficient with data management and databases ie. PowerBI

• Experience in a Learning Management System would be desirable eg. Docebo.

• Willingness to work extra hours and on occasion travel to events, when required.

• Enthusiastic, pro-active, persistent, robust, with a commitment to getting the job done.

What we can offer you
We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, online discounts and lifestyle management services.
We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.
A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.
Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.
What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.
Area of expertise
Human Resources
Working arrangement
Hybrid (combination of office & remote working)

Skills Required