Job Description

JOB TITLE: TRAINING & TRAVEL CO-COORDINATOR

REPORTING TO: OPERATIONS DEPARTMENT LEADS

PURPOSE OF JOB:

To work within a very busy Operations Department as part of the team, Primarily responsible for Training and Travel and eventually standing in for Operations leads during annual leave or absences.

RESPONSIBILITY:

Maintaining of company personnel training records and database - verification of new personnel training and competence. Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include but not limited to booking flights, hire cars, taxis and hotels Assist with the recruitment and mobilisation of personnel to offshore/overseas locations as and when required.

SUPERVISORY DUTIES:

None

MAIN DUTIES:

Maintain Company Personnel Training Records and database. Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include booking flights, hire cars, taxis and hotels Ensure that the personnel movements database (SharePoint) is kept up to date. Accurate and timely completion of mob and demob trackers with supporting documentation for the Finance department Research any visa, travel or immunization queries in relation to personnel mobilisations Process visa applications for personnel travelling abroad. Arrange offshore inductions and issue associated forms & documents Provide cover on the out of hours call out rota for Personnel Logistics Liaise with Materials Department to ensure appropriate PPE is available Enter, update and maintain offshore personnel Training information within the SharePoint database. Issue out, and follow up on the return of Contractor Agreements to offshore Ltd Co. and CIS workers via DocuSign. Verification of Ltd Co. and CIS insurance certification in accordance with Contractor Service agreements. Maintain tracker for submission of Ltd Co and CIS insurance certificates and policy expiry dates. Issue out and follow up on computer based training for new starters & existing workers via the LMS as appropriate and report on any gaps/non-compliance. Ensure GDPR compliance in relation to retention/removal of personal information from DSL systems eg. speculative CV's, previous workers etc. Verification of trade specific qualifications / competence requirements in accordance with legislative, Company and client requirements. Ensure all offshore personnel files are maintained with current certificates -qualifications including passports / eligibility to work etc. Book all training courses/medicals and survivals for offshore personnel and arrange travel/accommodation, if required. Ensure an awareness of and full understanding of both individual and departmental HSE responsibilities and carry out all activities accordingly.

PERSON SPECIFICATION:

Good working knowledge of industry specific training and competency requirements. Demonstrable experience in logistics and personnel co-ordination.

MINIMUM EXPERIENCE:

Previous experience in a similar role

MINIMUM QUALIFICATIONS

:

A good standard of education: eg GCSEs or equivalent. Computer literate, to include word, excel and outlook

PERSONAL ATTRIBUTES:

Be able to work under pressure and use own initiative. Possess a flexible attitude towards working hours. Good communication skills Confident telephone manner

ADVANTAGEOUS EXPERIENCE:

Training and Travel logistical experience.

ADVANTAGEOUS QUALIFICATIONS:

Familiarity with the use of SharePoint.

ELEMENTS OF COMPETENCE:

Team player Reliable and flexible Resilient character Planning and organising Time management
Job Types: Full-time, Permanent

Pay: 30,000.00-32,000.00 per year

Benefits:

Company pension Life insurance On-site parking Private dental insurance Private medical insurance Sick pay
Schedule:

Monday to Friday Weekend availability
Work Location: In person

Reference ID: OPC-01
Expected start date: 01/07/2025