Job Description

Job number

ENG03612

Faculties

Faculty of Engineering

Departments

Department of Civil and Environmental Engineering

Salary or Salary range

36,381 - 39,379 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

5 Aug 2025

Transport Strategy Centre (TSC) Administrative Assistant

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The post holder will be responsible for completing administrative tasks, as directed by the Transport Strategy Centre (TSC) Centre Support Manager and other staff as appropriate, providing administrative, meeting, finance, IT and office management support for the Transport Strategy Centre (TSC) staff. They will be tasked with reviewing day-to-day queries and responding as appropriate and escalating complex issues as necessary. In addition to being proactive, they must also have a flexible approach to their work, accommodating ad-hoc requests. As the Transport Strategy Centre (TSC) Administrative Assistant, you will provide support to a multidisciplinary team of academics, transport specialists and researchers. The post holder will be the daily point of contact for all of these groups and must be able to communicate effectively at all levels, both in person and in writing, in a confident and confidential manner. The post holder will have the ability to use their initiative, manage their workload and provide cover for other administrators during absences.

What you would be doing

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You will provide support in the following areas:


Meetings and Events. You will assist with the planning and organisation of internal and external meetings & Benchmarking Consortia meetings, travel and accommodation bookings as well as prepare any associated materials. Financial. You will raise Purchase Orders, set up new suppliers, track spending, address queries, submit claims on behalf of team members and support the year-end financial process. IT, Website & Social Media. You will monitor and update websites and social media platforms, TSC briefings and manage the TSC IT filing systems. Office Management. You will provide high-level front-line support to the Centre Support Manager, TSC Staff and Students to ensure the smooth running of the TSC. Post and Courier Duties. You will arrange post and courier services and collect mail on behalf of the staff and students of the TSC.

What we are looking for

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Minimum of 4 GCSE's or equivalent including Maths and Engligh Language. -Good literacy and numeracy skills. Computer literate, including MS Excel, Word, and Outlook. -Understanding of customer service best practices. Excellent administrative, organisational and time-management skills with the ability to prioritise and work on multiple projects simultaneously. Proactive, respectful and team mindset with the ability to also work autonomously. Ability to work with precision, consistency and high attention to detail. Willing to undertake appropriate training and attend seminars as required. Flexible attitude towards work in terms of changing priorities and different tasks from day to day.

Further information about the post is available in the job description.

What we can offer you

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Professional development opportunities, including publishing in leading journals, presenting at international conferences, and shaping industry standards. The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity. Grow your career: gain access to Imperial's sector-leading dedicated career support for researchers as well as opportunities for promotion and progression. Sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes). Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

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If you have any questions about the role please contact: Alexandra Williams, Centre Support Manager at alexandra.williams@imperial.ac.uk



Our preferred method of application is online via our website. Please click 'apply' below or go to https://www.imperial.ac.uk/job-applicants/ and search using reference number

ENG03612

Closing Date:

Midnight 05 August 2025

Interviews will take place:

w/c 11 August 2025

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.


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About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.


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Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.