Job Description

Overview

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A fantastic opportunity has become available to join an established client in the TV and Media industry as a Travel Assistant. This role supports the Head of Family Office in coordinating complex domestic and international travel for the Principal and their family.



It requires exceptional organisation, discretion, and the ability to thrive in a fast-paced, confidential private office environment. Alongside managing extensive travel logistics, the Travel Assistant will also provide light administrative support during busy periods or when other team members are on leave.



The position is offered on a remote working basis.

Job duties

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Responsibilities of the Travel Assistant (Remote) include:


Travel Management


Plan, coordinate, and book all domestic and international travel, including flights, accommodation, transfers, and full itineraries Manage several provisional travel options at once, keeping meticulous track of all details and ensuring nothing is overlooked Once decisions are confirmed, cancel unused reservations promptly and without cost Research travel options aligned with the Principal's preferences, schedules, and budget Liaise with travel agents, airlines, hotels, concierge teams, and other suppliers to ensure seamless logistics and premium service Prepare detailed itineraries and travel packs; ensure all documents (passports, visas, insurance) are valid and up to date Monitor travel disruptions and provide swift, practical solutions in real time Manage frequent flyer numbers, reward programmes, and travel memberships

Administrative Support


Provide general administrative assistance, including diary support, document preparation, and correspondence Support with travel-related expenses and reconciliation Cover administrative duties for colleagues during periods of annual leave or absence

Candidates must be / have:

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Prior experience organising travel, ideally for UHNW families, senior executives or within a private office environment Proven capability managing complex itineraries across time zones and multiple destinations with accuracy and discipline Exceptional attention to detail and strong organisational abilities Excellent verbal and written communication skills Ability to handle confidential information with complete discretion Confident using digital tools, travel platforms, and booking systems Calm, flexible, service-oriented, and pragmatic when faced with last-minute changes Professional, polished, and a resourceful problem-solver Happy working in a predominantly remote position

Hours

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Monday to Friday, 09:30 - 17:00. Flexibility required when the Principal is travelling.

Location

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Mainly remote, with occasional trips to the London office.

Salary

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Starting from 40,000, negotiable depending on experience.

Job ref

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CP959: Travel Assistant (Remote) for Family Office.