Job Description

About Us

Educational Trips & Visits Administrator

The Governors are seeking to appoint an excellent administrator with outstanding personal and computing skills for the post of Educational Trips & Visits Administrator.



This is a pivotal role and the person appointed will work closely with a range of staff in support of learning outside the classroom throughout the school.



Working knowledge of school MIS systems is desirable, however a high level of I.T. skills and team working skills are essential. A full training and support programme tailored to the needs of the individual will be provided.

Key Tasks include:

Preparation of information relating to trips and visits, including:

Preparation, authorisation, copying and distribution of student letters. Collation of essential medical information. Copying and preparation of trip packs. Copying, preparation and circulation of emergency information. Use Parentmail PMX as a system to allow parents to pay for school trips/visits. To maintain a methodical and efficient filing system.

Other duties include:

Organisation of school photographs, Yr11 prom, leavers hoodies and yearbook. To provide administrative support as required. To deputise in the absence of other office staff.

If you have drive, enthusiasm, and experience to bring to our school we would be pleased to hear from you.


Job Details

Salary:

Grade 5 plus Crawley Weighting. The salary range is 26,403 - 26,824 plus Fringe allowance, Pro-rata 21,033

Contract Type:

Permanent

Working Pattern:

Term Time Only, 33.5 hours per weeks plus 5 INSET Days

Location:

Crawley

Interviews:

TBC



The post is term time only, including 5 Staff Training days. Working hours 8.30am - 3.30pm Monday - Friday this equates to a 33.5 hour week over 44 weeks per year (including 5 weeks paid leave) and a pro-rata salary of 21,033. Hours can be flexible and will be discussed at interview stage.


What You Need to Succeed


Good IT skills to help enhance administrative duties, including the use of MS Excel and Word, as well as school MIS systems Ability to explain ideas clearly and succinctly Ability to communicate effectively in writing as appropriate for the needs of the audience A high level of attention to detail Approachable, caring and honest, with the ability to listen and support colleagues A high level of commitment Flexibility and adaptability Willingness to ask for advice and support where necessary

Further Information


Oriel High School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.


How to Apply


To apply for this role please download the job description and application form below.



Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).



Once complete please return this to

jfoster@oriel.w-sussex.sch.uk

Should you have any questions regarding the role or the application please feel free to email us or contact us on

01293 880350

NOTE TO CANDIDATES

- Please

do not

select the'Apply online' button as the School processes your applications directly rather than through this site.


The reference number for this role is SCHO01526.



LOCATION

Crawley area

CONTRACT TYPE

Permanent

JOB TYPE

Education - School Support

CLOSING DATE

06 January 2026