Job Description

Applications for this role will only be considered from applying through our website. We use anonymous recruitment, and therefore this will ensure you're details remain anonymous for the recruiting manager to shortlist.

For full anonymous application, role description, person specification and further information please visit: www.northamptonunion.com/work-for-us/union-administrator

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We're seeking a Union Administrator to coordinate key internal meetings and provide executive support to our CEO. You'll be responsible for preparing agendas, taking minutes, tracking actions, and ensuring smooth communication across departments. This is a fantastic opportunity to gain insight into high-level organisational operations while developing your professional skills. If you thrive on keeping things running behind the scenes, we'd love to hear from you. Join us and play a central role in supporting strategic decision-making and operational excellence.

Administrative Support:

1. Organisation and minute taking of the Students' Union's internal meeting structure, supporting chairs by doing the following:

Work with the chair to construct agendas, ensuring expiring policy is renewed Book venues and send out invites Ensuring technology is set-up for remote participants Collating papers for the meeting Circulating papers for meetings Minuting meetings Distributing/tracking/monitoring actions
2. Support in development and implementation of the annual governance calendar, governance action tracker and maintain regular updating of progress.

3. Preparation of high-quality documents including reports, correspondence, presentation materials (including PowerPoint), gathering appropriate data and information as requested.

4. Administer travel and expense claims for trustees and members of committees.

5. Identify and develop procedures and operational manuals to ensure effectiveness of the Administration service.

6. To support in creating content for All Staff Forum meetings, Operational Lead meetings and other organisational meetings where necessary.

7. Manage project administration and undertake or assist with project tasks as required by the CEO, HR or wider SLT.

8. Ensure the confidentiality of stakeholders and that all data relating to them is maintained and processed in compliance with the General Data Protection Regulation (GDPR)

Senior Leadership Support:

1. To undertake other administrative tasks that may be requested from time to time by the CEO that are commensurate with the duties and grade of this post.

2. Manage an effective and proactive diary system for the CEO, ensuring their time is optimised.

3. Manage timely correspondence, including email, opening of post and taking telephone calls and action where possible.

4. Act as first point of contact to identify if the CEO or another team member is the best person to respond.

Benefits of Working For This Organisation Include:

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-25 days minimum holiday (plus bank holidays) (Pro rata)

- Family friendly policies including enhanced maternity, parental, fertility and adoption leave/pay??

- Generous 10% employer pension contribution

- Tuition fee waiver of 50% to employers and their dependent children??

- Employee Assistance Programme??

- Generous sick pay

- Annual personal development budget entitlement ?

- Generous Compassionate Leave policy ??

- Long service awards??

- Employee of the Quarter??

- Student Discount (Totum, Student Beans and Unidays)??

- Free eye tests and optical wear discounts??

- Choice of religious holiday ?

- 10% Staff Discount at SU Venues?

Job Types: Part-time, Permanent

Pay: 24,344.00-25,733.00 per year

Expected hours: 20 per week

Benefits:

Company pension Employee discount On-site parking Sick pay Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Northampton NN1 5PH

Application deadline: 16/06/2025