Job Description

ACS International School Hillingdon is seeking an experienced and highly organised Upper School Secretary to join our team supporting the daily operations of the Grades 5-12 division. This key role provides high-level administrative, logistical, and communication support to the Upper School leadership team, staff, students, and parents

About the Role

Reporting to the Head of Upper School, the Upper School Secretary will manage core administrative duties, ensure effective communication, and help coordinate events, cover, and student logistics. The post holder will be a key point of contact for families and staff, ensuring a smooth, professional, and welcoming environment.

Key Responsibilities

Provide executive support to the Head of Upper School, managing schedules and maintaining confidential records. Act as the first point of contact for student, parent, and visitor enquiries. Coordinate teacher absence cover, liaising with HR and maintaining accurate records. Support student leadership, service programmes, and extracurricular logistics. Manage secure records, databases, and compliance with GDPR policies. Assist with organising school events, trips, and special projects. Handle parent communication, mailing lists, and school bulletins. Support student transitions (onboarding, departures) in coordination with Admissions. Maintain locker assignments, resource tracking, and reception cover as needed.

What We're Looking For

Proven experience in an administrative or secretarial role (school setting preferred). Highly organised, with strong attention to detail and ability to multitask. Excellent written and verbal communication skills. Calm, professional, and adaptable under pressure. Proficient in managing confidential information and working with diverse teams. Positive, proactive, and service-oriented mindset.

Why join us

At

ACS International Schools

, we are passionate about nurturing both student potential and staff development. As the Upper School Secretary, you will play a vital role in supporting the daily life of our vibrant international school community. You'll work closely with dedicated educators and leadership, contributing to an environment that values academic excellence, personal growth, and global citizenship.

We offer a welcoming and inclusive workplace where collaboration, respect, and innovation are at the heart of everything we do. This is a fantastic opportunity to join a forward-thinking school that invests in its people, values your contributions, and empowers you to make a meaningful impact every day.

Start date:

August 2025

Duration:

Permanent

Working Hours:

Monday- Friday 0800-1600, term time plus administrative day's

Safeguarding

ACS is committed to safeguarding and promoting the welfare of children and young people and as an employee of ACS you are expected to share this commitment. The protection of our students' welfare is the responsibility of all staff within ACS International Schools and individuals are expected to conduct themselves in a way

that

reflects the principles of our organisation

Job Type: Full-time

Benefits:

Canteen Company pension Cycle to work scheme Discounted or free food Free flu jabs Free parking Health & wellbeing programme Life insurance On-site parking Private medical insurance
Schedule:

Day shift Monday to Friday
Language:

English (required)
Work authorisation:

United Kingdom (preferred)
Work Location: In person