Job Description

Job Opportunity: Vehicle Sales Administrator

Location:

York - YO26 6RB

Salary:

25,251.60

Hours of Work:

Monday to Friday, 8.30am - 5.00pm

About Us

Drive Motor Retail is one of the UK's most successful automotive dealer groups, representing some of the most recognisable brands in the industry. With a strong focus on customer service, compliance, and efficiency, our administration team plays a vital role in the day-to-day success of our sales operations. We're now looking for a detail-oriented

Vehicle Sales Administrator

to join our high-performing and supportive team.

Benefits Package Includes:

24 Days Annual Leave

(plus bank holidays), increasing to 27 with service

Pension Scheme

Medicare Cash Plan

- Including same-day online GP access and support for children

Staff Discounts

on vehicle servicing, repairs, and purchases

Employee Reward Portal

offering discounts with hundreds of retailers

Referral Bonus Scheme

for recommending successful hires

Manufacturer Training & Support

Friendly Office Environment

with supportive management and opportunities for development

About the Role - Vehicle Sales Administrator

As a Vehicle Sales Administrator, you will be responsible for the accurate and efficient processing of vehicle orders from start to finish. Working closely with the sales team, finance companies, and manufacturers, you will ensure all documentation is correct and compliant, vehicles are taxed and registered, and customer handovers are prepared on time.

This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities:

Process new and used vehicle orders through manufacturer and internal systems Prepare and complete all relevant documentation for vehicle registration and taxation Monitor and update vehicle delivery schedules Liaise with the sales team, manufacturers, and external finance companies Ensure all vehicle files are fully compliant with regulatory and internal requirements Maintain accurate and up-to-date records in the DMS (Dealer Management System) Support general administrative tasks including invoicing and filing Provide ad-hoc assistance to the Sales Manager and wider team as needed

What We're Looking For:

Previous experience in a

Vehicle Sales Administration

role (preferred) High attention to detail and accuracy Ability to work under pressure and meet strict deadlines Strong IT skills - confident using Excel, email, and internal systems (DMS experience desirable) A team player with a proactive attitude and excellent organisational skills Good communication and interpersonal abilities Automotive industry experience advantageous, but not essential for the right candidate

Inclusion & Equality

Drive Motor Retail is an equal opportunity employer. We are committed to providing a workplace that celebrates diversity and fosters inclusion. We welcome applicants from all backgrounds and walks of life.

Job Types: Full-time, Permanent

Pay: Up to 25,251.60 per year

Benefits:

Bereavement leave Company pension Employee discount Free flu jabs Referral programme
Experience:

Vehicle Sales Administration: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: In person