Job Description

We are looking for experienced administrators to join our friendly multi-disciplinary teams at Lewes and Uckfield Intermediate Care Units



We have a post for 15 hours per week, (7.5 hours at each unit), which must be on a Tuesday at Uckfield and on a Wednesday at Lewes. The successful candidate will be covering the non-working days of the ward administrators on each of those units

Please note:

Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa:

going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa:

If you'll need to meet different salary requirements - GOV.UK



The main duties of the role are, to provide administration and clerical support on the units ensuring that an efficient communications systems are adhered to. Provide solutions for routine queries/concerns about services and deciding what to refer to senior staff. To provide essential cover for other administrative staff as requested by the ward

manager.



To be able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients, visitors, relatives as well as medical, nursing and therapy staff.



To use own initiative and ability to prioritise own work. Arrange team meetings as requested by colleagues across a designated group of ICUs. To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changes. Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRAC.



Assist the Ward Manager in reviewing office / administrative procedures. To liaise with senior nursing staff regarding forthcoming staffing requirement



We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.



Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.



Why work for us?

Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing Varied environments: community hospitals, patients' homes, and bases across Sussex Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement Excellent training, development, and research opportunities Cost-effective workplace nurseries in Crawley, Hove, and Brighton Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks Level 3 Disability Confident Leader and Veteran Aware Trust Beautiful Sussex location near the South Downs and coast

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.



This post may close early if sufficient applications are received.



a) Assists the Ward Manager / Matron with any review of office or

administrative procedures by inviting and collating feedback from clinical

and administrative colleagues

b) Contributes own ideas and suggestions for service improvements

c) To assist collate and maintain various staff databases as directed by their line manager.

d) To assist with new staff induction, ordering uniforms and other

administrative functions required for new staff members

e) Support senior nursing staff in the production of management information including both personal and activity reports