Job Description

Job Summary

We are looking for a proactive and highly organised

Administrator

to take ownership of the quotation process for our commercial washroom projects. This senior administrative role is central to ensuring accurate, timely, and professional presentation of project quotations. You will be responsible for processing site survey data, managing pricing spreadsheets, producing visual layout plans, and coordinating closely with key internal team members.

Responsibilities

Take the lead in transferring data from site survey forms into our structured Excel pricing spreadsheets, ensuring accuracy and consistency. Format and prepare quotations to meet company standards, ready for review and approval by the immediate Manager. Produce layout drawings in Microsoft Visio based on hand-drawn plans or sketches provided by field staff. Present completed quotations and plans to the Contracts Manager for checking and sign-off. Work closely with the mobile Specification Manager to coordinate and schedule client appointments and follow-ups. Maintain organised records of all pricing documents, plans, KPIs, and communications throughout the quotation process. Also, update SalesForce database. Provide administrative support to the wider team, ensuring all quotation-related activities run smoothly and efficiently. Support the continuous improvement of pricing templates and processes, offering suggestions for administrative efficiencies. Attendance of sales meetings Any other duties relevant

Experience

Essential

Intermediate to advanced Excel skills

are essential - including confident use of formulas, formatting, and managing structured spreadsheets.

Desirable:

Background in working with quotations, specifications, or construction documentation is an advantage. Experience working with site survey data, plans, or estimating processes is beneficial. Proficient in Microsoft Visio or similar drawing tools, awareness of CAD plans, with the ability to produce clear and accurate layout plans. Proven experience in a senior administrative role, ideally within a technical, construction, or project-based environment. Excellent attention to detail and a strong sense of ownership over your work. Highly organised, with the ability to manage multiple projects and meet deadlines. Strong communication skills and a collaborative approach to working with clients, mobile and office-based colleagues also suppliers and contractors. Comfortable working independently and making sound decisions within your area of responsibility.
If you are a proactive individual with a passion for administration and Excel and a desire to contribute to a dynamic team environment, we would love to hear from you!

Job Type: Full-time

Pay: 30,000.00-35,000.00 per year

Benefits:

Additional leave Casual dress Company pension Free parking On-site parking Private medical insurance
Schedule:

Monday to Friday
Application question(s):

Can you describe a project or task where you had to manage and organise large amounts of data in Excel? What tools or functions did you use? This role involves interpreting written or hand-drawn information and turning it into structured documents or plans. Have you done anything similar, even in a different context? How do you approach learning new software or tools, like Microsoft Visio? Can you give an example of how you picked up a new system in a previous role? You'll be coordinating with a mobile colleague to help arrange appointments and gather information. How do you stay on top of communication and follow-ups with people who aren't always in the office?
Experience:

Excel to intermediate level: 5 years (required)
Language:

English (required)
Work Location: In person

Reference ID: CWWashAdmin
Expected start date: 04/08/2025