Job Description

Job description
Vacancy: Workplace Support Administrator



Closing date: Sunday 26 October



Shortlisting: Monday 27 October



Proposed Interview date: Monday 3 November



Salary: 25,907



This is a 6 month fixed-term contract

About

the vacancy:

We are looking for a temporary Workplace Support Administrator to support the Workplace Experience team across all Hedyn sites, including reception cover, deliveries and operational coordination.



This role will offer support in maintaining safe, well-managed, and welcoming office environments. The postholder will assist with weekly site visits, equipment and stock management, system maintenance, and reception cover.

Specifically, in the role you will:

Conduct fire safety checks across multiple sites. Replenish staff welfare and cleaning materials. Perform periodic deep cleans of coffee machines. Replenish coffee machine stock and respond to maintenance enquiries. Manage office repair enquiries and log maintenance jobs. Liaise with colleagues and contractors to monitor maintenance progress. Update hardware and software for sign-in app. Produce weekly office usage reports. Respond to desk booking enquiries. Manage office first aid rotas and training records. Maintain first aid box contents across multiple sites. Issue and maintain stocks of laptop risers and other DSE items. Act as first point of contact for CCTV enquiries. Support the management of ID cards and uniform distribution. Oversee colleague training and portal access for Mail on Demand, Respond to general mail on demand enquiries. Assist with transitioning to and new satellite office. Cover reception duties including handling incoming/outgoing mail and deliveries and car parking when required.




(Please refer to the attached role profile for more information.)





For further information about the role, please contact recruitment@hedyn.wales

Application Process:

We require an application form to be completed for every role.



We do not require recruitment agency support at this time - all speculative CV's will be treated as a direct application.

Your Hedyn, our comprehensive benefits package:

We believe Hedyn is a great place to work and it's important to us that our people feel the same way.



As well as offering varied and fulfilling careers, we want every colleague to feel appreciated. That means having the best possible benefits package, the flexibility to maintain a great work-life balance and the opportunity to achieve your full potential.

Enhanced Pension Scheme:

We offer an attractive pension scheme with generous employer contributions.

Enhanced Annual Leave:

You'll start on 25 days annual leave (+ Bank Holidays) which would increase to 30 days following 3 years' service.

Agile Working Policy (dependent on role):

Hedyn work with the philosophy that 'work is something you do rather than somewhere you go.'

Health and Wellbeing:

We have many health and wellbeing policies and initiatives such as Cycle to Work and Enhanced Maternity/Paternity/Adoption.

Development:

We offer many professional and personal development options such as paying for professional membership, sponsored study opportunities and career progression and development.



We want you to be at your very best. Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application.



If you are looking for your next career challenge, seeking responsibility, and are passionate about delivering the best possible service, we'd love to hear from you.