Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



We are looking for a Works Coordinator for our Integrated Facilities Management business line.

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Location:

TBC - Multi site Coordination

Role Purpose

An exciting opportunity has arisen for a Works Coordinator to join JLL's Integrated Facilities Management business. The Works Coordinator will provide information to Permit applicants/Vendors regarding the building Permit requirements, inspection and general requirements of the Permit Process. This will include the administration of JLL an Client systems to ensure contractual compliance.

As a Works Coordinator your main responsibilities will include the communication with various teams across the portfolio to ensure compliance, preventing any procedural delays with an excellent level of attention to detail and proactive mindset. You will assist with vendor oversight, reporting and data processing. You will work as part of a team but with a strong emphasis on independent outcome.

What this job involves but not limited to :

Job Responsibilities:

Coordinate permit requests and scheduling with various Vendors & Site Managers

Liaise with vendors with the intent to book service visits.

To obtain a Method Statements & Risk Assessments for the works being requested, check the details are correct and obtain further clarification of details if the method statements fail to reflect the works being carried out.

Ensure all relevant RAMS attached to the Permit

Issue of additional client permits such as Isolation & Hot Works Permits.

Check that the works are being carried out within the H & S @ Work and Electricity @ Work Acts

Raising/submitting requests (ServiceNow Changes) to cover Critical Engineering Services.

Ensure that the works are carried out within the conditions of the JLL SSoW Policy

Identify from RAMS risks to the clients business.

Liaise with JPM & contractors should works impinge on other works or Business

Meet with internal teams for project updates and assist with any issues

Coordinate with Project Managers regarding construction schedules and permit requirements

Manage permit expirations and renewals

Organize and track all permits.

Completing Weekly/Monthly reports

File proper paperwork required to obtain permits.

Desired Skills and Experience:

Excellent communication skills, both written and oral

Strong organizational skills

Experience using Microsoft Office Suite (Excel & Word)

Ability to Multi-task

Must be proactive and able to work independently

Must be able to maintain a high level of accuracy and pay close attention to detail



Sound like you? To apply you need to be able to demonstrate the following skills and experience:

Prior experience in facilities, property management or related field (preferred)

Superior administration skills and attention to detail

Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous

Understanding of basic technical aspects of built environment(Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

The ability to effectively deal with stressful situations

The ability to work independently

You also need to be:

Self-motivated; confident & energetic

Goal-oriented - able to focus on meeting all performance targets

A strong communicator - good presentation skills and possess strong verbal & written communication skills



Critical Competencies for Success

Firm First mind-setAble to cooperate and work well with others to meet targets

Support the team effectively as and when needed

Proven ability to commit to flawless execution while complying with firm's procedures and standards



Client Focus & Relationship ManagementDemonstrate and ensure to instil a culture in the team that match our 'I am JLL' core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the Customer

Able to interact with the general client staff & vendors with ease

Ability to manage conflict and conflicting priorities

Demonstrates ability to work with vendors to deliver efficient services

Demonstrates proactive & professional approach to customer service

Has a customer-oriented attitude



Organizational SkillsProven ability to manage multiple and complex tasks on a daily basis

Demonstrates ability to prioritize and manage the completion of reports in an efficient and timely manner



What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.