Job Description

Level 2 Business Administration Apprentice

Job Purpose

Under the instruction/guidance of senior staff, provide routine general clerical, administrative and financial support to the school.

Admin Responsibilities

Support reception with answering calls from parents and forwarding them on to the relevant departments.

Send out schoolcomms / ClassCharts messages to parents where required.

Issue lunch vouchers to pupils who require emergency lunch vouchers.

Monitor first aid supplies around the school and reorder where necessary.

Check the accuracy of any timesheets which have been submitted in the month

Support in collating information where a subject access request has been requested.

Support departmental printing when staff are absent.

Learn to support with updating relevant marketing materials such as open evening booklets and prospectus.

Finance Responsibilities

Set up school trips on parent pay and monitor payment progress. Where needed chase any outstanding payments.

Monitor and track outstanding lunch money vouchers.

Support with the reconciliation of school fund.

Undertake any journals which could be required i.e internal printer recharges.

Support with year processes such as updating asset registers.

Reconcile any receipts for expenditure on the credit card.

Process invoices in time for the weekly payment run ensuring suitable authorisation has been obtained.

Training

Complete all coursework on time for the Level 3 Business Administration Apprenticeship.

Complete all necessary internal training and remain up-to-date on the school policies.

Undertake on the job training regarding specific finance packages as well as other Google and Microsoft suite packages e.g Docs / Sheet and Powerpoint.

General

Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection and report all concerns to an appropriate person.

Contribute to the overall ethos/work/aims of the school. 3. Attend and Support in relevant meetings as required.

Key Skills & Abilities

Word processing skills.

Ability to effectively organise own workload

Ability to accurately input and check data

Ability to communicate effectively

Ability to check for accuracy and give attention to detail.

Ability to work in a team.

Able to converse at ease with customer and provide advice in accurate spoken English

Education & Qualifications

Educated to GCSE level or equivalent including Maths and English

Knowledge

Working knowledge of Microsoft Office (in particular Outlook, Word and Excel)

Awareness of the role of an administrator and the function of the team the role supports

Desirable Knowledge

Knowledge of spreadsheets, word processing and database

Personal Attributes

Ability to use own initiative.

Good interpersonal skills

Commitment to personal and professional development

Good personal organisation skills.

Job Types: Full-time, Apprenticeship

Pay:

8.60 per hour

Expected hours

30 per week , term time only.

Schedule

:

Day shift Monday to Friday

Education

:

GCSE or equivalent (preferred)
Job Types: Full-time, Apprenticeship

Pay: 8.60 per hour

Schedule:

Monday to Friday
Education:

GCSE or equivalent (preferred)
Work Location: In person