Job Description

Details

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Reference number

441034

Salary

33,422 - 45,353
Salary breakdown:


HEO Inner London: 37,749 - 45,353


HEO Outer London: 35,587 - 43,244


HEO National: 33,422 - 40,731
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

Scientific Strategy & Evidence - Research, Evidence Knowledge

Type of role

Knowledge and Information Management

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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This role is being offered as hybrid working based at any of our Core HQ's - Birmingham, Leeds, Liverpool, Canary Wharf.

About the job

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Job summary

The Academic Relationships team within the Research, Support and Governance Office provides organisational leadership in the development, management and strengthening of UKHSA's relationship with universities, ensuring UKHSA has access to the best scientific advice and expertise when needed. The team supports collaborative research and related activities with academia and manage the allocation of academic honorary contracts and development of academic networks. The focus of the team is very much on ensuring mutual support of UKHSA and universities to deliver benefit across the public health sector and for the population.


We are looking for an Academic Relationships Manager who will contribute to UKHSA's development and strengthening of partnerships and relationships with academia, to deliver better health outcomes across the range of health security hazards, through the management of the honorary academic contract process and ensuring the academic network supports UKHSA's priorities.


The emphasis will be on maintaining and managing workflows and contributing to the development of relationships with academics and their institutions. The role, working in partnership with designated UKHSA Academic Liaison Managers, will ensure that the breadth of our academic network complements UKHSA's expertise and contributes to our strategic plan.

Job description

The postholder will work with UKHSA programme leads, academics and other university staff and other relevant academic organisations in promoting and integrating health protection academic activity in support of translational research to provide an evidence base for effective health protection practice and policy advice.

Main Duties and Responsibilities

Manage, maintain, develop and evaluate the workflow for honorary academic contracts, answering questions on processes and procedures as required. Manage the academic commissioning model, scheduling workload to ensure capacity to deliver other business as usual tasks. Deal with complex and sensitive internal and external enquiries and documents. Contribute to building a strong, effective and influential public health academic network of benefit to the participants, organisations, staff within UKHSA and the system. Support the Head of Academic Relationships to work in partnership across UKHSA to maximise the value of the academic network. Work in partnership with the UKHSA academic liaison managers to ensure academic activities are monitored and objectives managed. Develop and maintain effective communication channels with all key stakeholders and communicate effectively with internal and external colleagues. Develop and produce regular update briefings using highlight reports, newsletters and UKHSA intranet. Co-ordinate information analysis and production and dissemination of reports, presentations and other documentation as required. Organise and participate in network meetings as required. Coordinate the evaluation of health protection academic capacity and capability as required. Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently. Contribute to and support other areas of the team as required.

The above is only an outline of the tasks, responsibilities and outcomes required of this role. You will carry out any other duties as may reasonably be required. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.

Person specification

Essential Criteria

Educated to degree level in a STEM (Science, Technology, Engineering and Mathematics) subject or equivalent level of experience of working at a similar level in specialist area. Experience in workflows, document management and report creation (e.g. SharePoint, MS Forms, Power BI). Proficient use of Microsoft Word and Excel. Experience in communications and stakeholder management and skills for nurturing key relationships and maintaining networks. Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support. Previous experience in similar role in public sector. A good understanding of the health protection and public health environment and roles and responsibilities within it. Clear communicator with excellent writing, report writing and presentation skills. Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend and appropriate course of action to address the issues. Problem solving skills and ability to respond to sudden unexpected demands. Attention to detail combined with the ability to extract key messages from complex analysis. Independent thinker with demonstrated good judgement, problem-solving and analytical skills. Ability to work on own initiative and plan and organise own workload without supervision, working to tight and often changing timescales. An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems.

Desirable Criteria

Sound knowledge of project management techniques and delivering objectives on time. Willingness to learn new ways of working and tools to support this Experience and understanding of evaluating and measuring the performance of health or related services.

Behaviours

We'll assess you against these behaviours during the selection process:


Managing a Quality Service Seeing the Big Picture Communicating and Influencing

Benefits

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Alongside your salary of 33,422, UK Health Security Agency contributes 9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Please visit our careers site for more information: UKHSA Hub , Civil Service Careers

Things you need to know

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Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours.

Application & Sift

This vacancy is using Success Profiles.


At sift stage you will be assessed against the 14 Essential Criteria listed.


You will be required to complete an:

Application form ('Employer/ Activity history' section on the application) 1,000 word supporting statement

This should outline how your skills, experience, and knowledge provide evidence of your suitability for the role.


Healthjobs UK has a word limit of 1,500 but your statement of suitability must be no more than 1,000 words.


The Application form and supporting statement will be marked together.


The application form is the kind of information you would put into your CV - please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible.

Longlisting

In the event of a large number of applications we may longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Only those that

'Meet all essential criteria'

will progress to shortlisting.

Shortlisting

In the event of a large number of applications we will shortlist against the lead criteria as follows:

Experience in workflows, document management and report creation (e.g. SharePoint, MS Forms, Power BI)

If you are successful at this stage, you will progress to interview.


Feedback will not be provided at this stage.

Interview

You will be invited to a remote interview.


This vacancy is being assessed using Success Profiles. During the interview we will assess you against the below Behaviours:

Managing a quality service - Lead Behaviour Seeing the big picture Communicating and influencing

You will also be assessed on previous skills and experience as listed in the Essential Criteria.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Salary

Salary breakdown:

HEO Inner London: 37,749 - 45,353 HEO Outer London: 35,587 - 43,244 HEO National: 33,422 - 40,731

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Location

This role is being offered as hybrid working based at any of our Core HQ's - Birmingham, Leeds, Liverpool, Canary Wharf.


We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ's (Birmingham, Leeds, Liverpool, and London).


Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

All successful candidates must meet the basic security requirements before they can be appointed. The level of security needed is:

Basic Personnel Security Standard (BPSS)

DBS Requirement:

Basic DBS

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK. The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.


Please see our candidate guidance for more information on appropriate and inappropriate use.


Link below:


Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud Check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Sarah Handy Email : sarah.handy@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.




If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk




If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


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