Job Description

As Academy Operations Co-Ordinator, you'll play a key role in the planning, logistics, and compliance of Academy activities. You'll ensure operations are efficient, policies are followed, and players are supported to thrive in an elite development environment. From coordinating fixtures and transport to overseeing compliance and event logistics, your attention to detail will underpin everything we do.

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Please note - this role does require evening and weekend working where necessary.

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Key Responsibilities:

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Act as the main point of contact for all Academy transport needs (players, staff, and trialists). Coordinate weekly schedules and manage Academy drivers in line with Club policies. Oversee fixture logistics from U9-U15 including officials, facilities, medical cover, and travel. Maintain accurate transport and compliance records (driver logs, mileage, MOT/tax). Support the Emerging Talent department with Pre-Academy and Development Centre fixtures. Manage and maintain SharePoint folders for transport, trips, and documentation. Assist with Academy events such as Awards Evenings, CPD sessions, and Induction Evenings. Ensure compliance with FA, EFL, PL, UEFA, and Club regulations on player registrations. Provide matchday coordination as required across age groups. Take secretarial responsibility including phone handling, minute-taking, and guest liaison.
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What We're Looking For:

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Proven experience in operations, ideally within elite sport or football academies. Strong IT literacy (especially Microsoft Office and Excel). Exceptional organisational and communication skills.
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What We Offer:

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23 days annual leave plus bank holidays (rising with service). Free on-site parking. Complimentary matchday tickets for Men's and Women's home fixtures. Employee Assistance Programme (Help@Hand) including mental health support, virtual GP, and more. Auto-enrolment in company pension scheme. Life Assurance cover (2x annual salary). Access to Club discounts and offers. The opportunity to work in a dynamic, collaborative, and professional sporting environment.
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Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.

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Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.

Job Type: Full-time

Pay: 25,000.00-29,000.00 per year

Benefits:

Discounted or free food Free parking On-site parking
Schedule:

Day shift Monday to Friday Weekend availability
Work Location: In person