Job Description

JOB DESCRIPTION


JOB TITLE: Academy Operations Coordinator


DEPARTMENT: Academy


REPORTS TO: Academy Operations Manager


LOCATION: Compton Park


HOURS: 37.5 Hours. The role will include weekend and evening work as standard


DATE: July 2025




We are Wolves. Progressive, determined, bright, unified and humble. A pack that is hungry for


success. Wolves is one of the fastest growing professional football clubs in the UK, and also boasts


one of the richest histories in the beautiful game.


Formed in 1877, Wolves was a founder member of the Football League and was one of the country's


most successful sides in the fifties and sixties. During a two decade spell the Black Country's most


decorated side won three First Division titles and one of its four FA Cups.




Fast forward 70 years and Wolves are back amongst football's elite, in the Premier League for an


eighth successive season; but now we compete as a sports and entertainment business across


multiple brand verticals. As a challenger club, Wolves dare to be different, which is why creating


world class propositions in esports, fashion and music are all part of our ambitious plans.




At Wolves, we don't simply look to the future, we seize it.




We are committed to safeguarding and promoting the welfare of children, young people and


adults at risk. We expect all colleagues and volunteers to share this commitment. This means that


the post-holder is required to apply all relevant policies and uphold the Club's commitment to


safeguarding children, young people and adults at risk


_____________________________________________________________


Job purpose


A key role within the Academy Operations Team, the Operations co-ordinator will support and


ensure the smooth and safe operation of the Academy sides from pre-academy to Under 16s,


ensuring that we provide a high-quality service to players, parents and site visitors


_____________________________________________


Key responsibilities


To be the first point of contact for all Academy operation functions, which includes but isn't
limited too; scheduling, deployment of stewards, catering co-ordination and site logistics.
To co-ordinate the games programme for the U9s - U16s male FDP, YDP and support with
the PDP. Including the scheduling of games, pitches, referees, catering requirements, travel


and matchday administration.
To utilise the multiple communication and reporting platforms for football on a daily basis,
including TeamWorks, IFAS, Kitman Labs & Whole Game System.
To attend academy matchdays at Compton at weekends on a rota basis. ?

To line manage the Academy stewards. This will include having responsibility for their
schedules, holidays, training and payroll information.


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To be the operational lead for all onsite activity at Compton for any Wolves Cups,
Tournaments that involve the U9s - U16s FDP & YDP Programme,
To work cohesively with phase leads and the operations teams to ensure that weekly
schedule is produce in a timely fashion and shared with colleagues across the department


and club.
To manage and support and oversee the running of all UK and international tours for those
that fall within the FDP & YDP phase.
General responsibilities
?

Compliance with Club policies
?

Compliance with the Club's health and safety procedures
?

Compliance with the Club's safeguarding policies
?

To promote the Club's values of progressive, humble, determined, bright and unified
?

To work consistently to embed equality & diversity into the Club
?

To undertake such other duties as may be reasonably expected
?

To maintain professional conduct at all times




_____________________________________________________________


Safeguarding


This role carries a specific safeguarding responsibility. This means that the post-holder is required to


apply all relevant policies and uphold the Club's commitment to safeguarding children, young


people, and adults at risk.


_____________________________________________________________


Key relationships
?

Academy Operations Manager
?

Academy Manager - Football
?

Girls & Women's Operations Lead
?

Head of Safeguarding
?

Safeguarding Senior Manager (Academy Safeguarding Lead)
?

Human Resources Manager/s
?

EDI Lead
?

Player Care Officers
?

Academy Operations Team
?

Performance and Medical Team
?

Performance Analysis Team
?

Scouting Team
?

Education Team
?

Health and Safety Team
?

Professional, Youth and Foundation Phase Staff
?

Players, Parents, and Host Families


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PERSON SPECIFICATION




Job Title: Academy Operations Coordinator





Knowledge: the level and breadth of knowledge to do the job e.g. understanding of a defined system,


method or procedure, legal or regulatory frameworks etc


Essential
?

Experience of working in a logistics or administrative role.
?

A proven track record in a high energy, fast moving and pressurised environment.


Desirable
?

Experience in a similar role within a football environment





Technical/work-based skills: skills specific to the job e.g. language competence, typing skills, coaching skills


etc


Essential

?



Proficient in use of word and excel.
?

Competent in Outlook diary and email management.
?

Willing to learn the use of programmes such as Monday.com and Microsoft Teams.
?

Able to develop effective working relationships at all levels.
?

Able to manage own time and tasks efficiently with a high attention to detail.





General skills and attributes: more general characteristics e.g. flexibility, communication skills, team working


etc


Essential
?

Understanding of how to work safely with children and/or vulnerable adults and uphold generally


accepted practice when working with those participants.
?

Promote, adhere to and implement the Club's Equality Policy and to work consistently to embed


equality and diversity within Club.





Desirable




Experience: proven record of experience in a particular field, profession or specialism.




Essential
?

Able to demonstrate success in a logistical/operations role


Desirable
?

Working with children and/or vulnerable adults




Qualifications: the level of educational, professional and/or occupational training required




Essential
?

Post-holder must hold or obtain at the earliest opportunity the relevant safeguarding training (i.e.


FA Safeguarding Children Workshop)
?

This position is subject to a satisfactory DBS check. The successful candidate must have a clear and


appropriate DBS certificate in place prior to commencing employment, in line with our safeguarding


obligations


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