Job Description

About Quintessa

Quintessa is a London-based studio specialising in the design and manufacture of original, bespoke artworks for luxury interior design projects worldwide. For over 30 years, we have collaborated closely with leading interior designers, architects, and developers to create handcrafted artworks and three-dimensional wall sculptures of exceptional quality. Every piece is made in-house by our studio team and shipped globally, with an uncompromising focus on detail, craftsmanship, and service.

Our work focuses on interior art, design, and manufacturing, and our studio operates as a close-knit, collaborative environment where accuracy, attention to detail, planning, and clear communication are essential to its smooth running.

The Role

We are looking for a reliable and highly organised

Accounts & Office Administrator

to join our team at our Stanmore studio. This is an

in-office position role

and would suit either:

A recent graduate with accounting, finance, or numeracy-based training, looking to gain hands-on experience in a creative manufacturing business, or An experienced office or accounts professional seeking a varied, steady role within a small, established company.Working closely with the Studio Manager and Head of Design, the role combines

accounts support

,

costing and quoting

, as well as

general office administration tasks

. You will play an important part in ensuring projects are costed accurately, orders are processed efficiently, and in supporting the head of design and the office manager to ensure day-to-day studio operations run smoothly.

Key Responsibilities:

Accounts & Commercial Support

Preparing product costings and client quotes for bespoke artwork projects Generating pro-forma invoices and sales orders Matching supplier invoices to delivery notes and purchase orders Maintaining accurate financial and project records Supporting the Studio Manager with general accounts administration

Office & Studio Support

Booking courier deliveries and preparing associated paperwork Attending regular production meetings to track and monitor live projects Procuring components and materials for ongoing works Assisting with the preparation and dispatch of client project documents and samples Filing completed project documentation and maintaining organised office records. Updating and maintaining the CRM system Providing wider administrative support to the studio team as required

About You

You will be numerate, detail-driven,

and comfortable working across both accounts and general office support. You enjoy being part of a team, take pride in accuracy, and are confident managing multiple tasks at once.

This role requires someone who is

present, engaged, and office-based

, contributing to the studio's daily rhythm.

You are likely to have:

Strong numeracy and attention to detail Good written and verbal communication skills A proactive, can-do attitude and willingness to take initiative Confidence using Microsoft Office, particularly Excel The ability to work methodically and manage deadlines A professional, friendly, and reliable approachPrevious experience in accounts, finance, office administration, or a manufacturing or design-led business would be beneficial, but not essential for the right candidate.

Why Quintessa?

You will gain hands-on experience within a luxury design and manufacturing business, working on real projects for leading interior designers and international clients. As a small, close-knit team, your contribution will be visible and genuinely valued - this is a role where you can take ownership and grow in confidence and responsibility over time. You will work alongside designers, makers, and managers, gaining a broad understanding of how bespoke artworks are conceived, costed, produced, and ultimately delivered. Quintessa offers a stable, supportive working environment with a strong reputation built over more than 30 years. For graduates, this role provides an excellent grounding in commercial awareness and studio operations. For experienced professionals, it offers variety, autonomy, and the satisfaction of being a key part of a well-run, creative business.

Working Pattern & Salary

Full-time, five days per week preferred. Four days per week may be considered. This is an

in-office role only

(no remote or hybrid options). Salary is dependent on experience.
Job Types: Full-time, Part-time, Permanent, Graduate

Pay: 25,000.00-28,000.00 per year

Expected hours: 35 per week

Work Location: In person