Job Description

About the Role

We are seeking a reliable and organised Accounts Admin Assistant to support the financial, administrative, and operational functions of our business. Working from our head office, you'll assist the Accounts Manager with the invoicing, purchase records, customer communications, workshop coordination, and parts stock management. This is a vital support role that helps keep the business running smoothly.

About Us

Nick Pelosi Ltd is a leading vehicle transport company specialising in car delivery, dealer transfers, port collections, stock movements, and customer handovers. We operate a high?performance fleet, with our own workshop and fabrication facility to maintain standards.

We pride ourselves on reliability, transparency, and exceptional customer service -- you'll be joining a team where every role supports the "keeping promises" culture.

Key Responsibilities

Accounts Payable

Upload new supplier invoices to the purchase ledger Monitor and flag overdue supplier invoices for payment Keep accurate records of all purchases and supplier documentation
Accounts Receivable

Generate and send customer invoices Send statements and follow-up reminders Track outstanding payments and escalate when needed
Reconciliation Support

Assist with reconciling internal records with external statements Highlight discrepancies for review
Payroll Support

Inputting timesheet data into the payroll system on a daily basis
Workshop & Stock Coordination

Update and maintain the parts stock list regularly
Customer Administration

Support preparation of documents and communications for vehicle repair estimates and services for the manager to authorise Liaise with customers professionally regarding repair updates, and service-related enquiries

General Admin & Filing

Maintain organised digital and paper filing systems Ensure records are accurate, accessible, and compliant Support the Manager with other administrative tasks as needed

Requirements

Experience in an administrative or finance support role Excellent attention to detail and organisational skills Proficient in Excel or Google Sheets Strong written and verbal communication skills Able to manage multiple tasks and priorities effectively Professional and courteous when dealing with customers and team members

What We Offer

A full-time, office-based role in a stable and growing company A supportive and hands-on work environment Opportunity to play a key role in day-to-day business operations Work phone Free on-site parking Pension plan 28 days Holidays (including bank holidays)

Working hours

Monday - Friday 9am - 6pm We do not work on weekends and bank holidays
Job Types: Full-time, Permanent

Pay: From 25,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person