Job Description

We are seeking a highly

dynamic and adaptable Office and Accounts Administrator

to be a key role in our fast-paced environment. The successful candidate will be a proactive self-starter with exceptional organisational skills, capable of smoothly pivoting between general office management and crucial financial administration duties to ensure the uninterrupted flow of business operations.

A genuine liking for dogs is essential, as we operate a dog-friendly office environment.

Position Overview and Company Culture

As a small and highly collaborative company, this role involves

more than just general accounting duties

. We all take an

active, hands-on role

in the business and are expected to be

on hand to help each other

when the need arises. Our industry is often

very last-minute and dynamic

, requiring flexibility, a sharp learning curve, and a proactive attitude. We are looking for an individual who will

learn quickly

and integrate seamlessly with our current office and strong work ethos.

Key Responsibilities

Accounts and Bookkeeping:

Perform comprehensive

bookkeeping duties

using

Sage accounting software

. Manage the

Sales Ledger

process, including invoicing and debtor management. Oversee the

Purchase Ledger

from the first stage of invoice processing (matching, batching, coding) through to the final stage of generating and processing payments to suppliers. Accurately

reconcile supplier statements

to the ledger. Perform

reconciliation of all major accounts

, including bank statements and control accounts, ensuring accuracy and integrity of financial data. Act as the primary point of contact for resolving

accounts queries

from both internal and external stakeholders. Process and manage

payroll

accurately and in a timely manner.

Office Management and Cross-Functional Support:

Serve as the

central point of contact

for all general office duties and the day-to-day smooth running of the office. Manage the

onboarding and offboarding process

for all employees, including setting up new starters and processing leavers (e.g., system access, paperwork, equipment). Maintain organised and up-to-date filing systems, both digital and physical.

Actively assist colleagues

with tasks outside of core administrative duties, demonstrating a commitment to the overall success of the business. Handle various administrative tasks, ensuring efficient and well-maintained office operations.
Requirements

Proven experience in a similar

Office and Accounts Administration

role. Demonstrable ability to thrive and maintain focus in a

fast-paced, dynamic environment

and to

pivot

quickly between different tasks and priorities.

High level of initiative

and the willingness to learn new skills and help across different functions. Solid practical experience with

Sage accounting software

or a similar industry-standard accounting package. Strong working knowledge of both

Sales and Purchase Ledger

cycles, including end-to-end payment processing. Proficiency in

account and bank reconciliation

. Excellent communication skills, both written and verbal, for resolving accounts queries and managing administrative tasks. High degree of

accuracy and attention to detail

in all work, especially financial data. Strong organisational and time management skills. Drivers license is desirable.

Enthusiasm for dogs and comfort working in an office where dogs are present.

This is a fantastic opportunity for an individual who values being a crucial,

all-rounder

member of a small team. You will enjoy a diverse workload, directly contributing to our efficiency and stability in a friendly, hands-on, and dog-friendly atmosphere. We're looking for someone ready to roll up their sleeves and truly embed themselves in our business.

Pay review after 6 months probation.

Job Types: Full-time, Permanent

Pay: 26,000.00-30,000.00 per year

Benefits:

Casual dress Flexitime Private medical insurance Sick pay
Work Location: In person