Job Description

Due to continued growth and expansion Orthomotion Medical a Medical Device Third Party Logistics (3PL) service provider is looking for an Accounts Administrator.
The position is currently part time, 2-3 days per week with hours to be mutually agreed, but possibly leading to full time as the business expands. The role is office based in Barnacre, PR3 1GD. Orthomotion Medical have a number of clients that we hold stock for on a consignment basis and deliver exceptional customer service by ensuring all products reach hospitals in a timely manner for planned surgical procedures to take place. The role involves all aspects of accounts administration, including the generation of invoice reports where the detail is taken on a daily basis from sales sheets and daily courier logs. This will enable the candidate to generate end of month reports and invoices for each client. The role also includes managing the purchase ledger and inputting purchase orders and invoices, end of month bank reconciliations and MTD VAT returns. There will also be a need to be involved with credit control. To achieve this, you will work closely and liaise with the Orthomotion Customer Service team, CEO, hospital accounts departments, clients customer services and accounts teams. General administration duties will also be required.

Accounting

Skilled and experienced user of Xero is essential. Qualified to Advanced Excel level would be a distinct advantage. Experience in using excel on a daily basis and implementing complex formulas, including VLookup, to create sales reports. Generate end of month excel spreadsheet reports from the daily sales data reports and courier log reports for each client. Generate end of month invoices to our clients from the end of month reports. Reconciling our courier invoices at the end of each month against our internal logs. Input supplier invoices into our Xero accounting software system as they are received, paying particular attention to each payment due date. Liaise with CEO who will work with you to sign off all supplier invoices Pay supplier invoices. Set up the automated supplier payment process in the ERP system for payments to be scheduled and made from the company bank account. Complete Bank Reconciliations on a monthly basis. Close each month and quarter in the accounting software system. Prepare and file quarterly MTD VAT returns from the accounting software system to HMRC. Liaise with NHS accounts departments to perform credit control. To investigate and potentially take on payroll which is currently outsourced.
Administration

To liaise with the customer service team to develop procedures that will make the flow of information between them and accounts streamlined, simple and easy to perform. Implement, where appropriate, and work to all relevant standards and SOP's. Generate any new SOP or workflow to obtain the information required from the customer services team to make your role and theirs simple and easy to execute. General word document generation and administration work if appropriate. Support and holiday cover to the Customer Service team, when required. Any other duties that may be required from time to time
Skills:

Qualified to a minimum of GSE/O Level Maths and English. Accounts department experience is essential - minimum of 2 years. Experience of using Xero Accounting software is essential. A high degree of competence with Excel is essential. Ideally the candidate will have a qualification at a very high level. Accounting Qualifications highly desirable. The ability to work to defined processes is also essential. An understanding of Quality Systems would be a distinct advantage. Self-motivated and committed to delivering outstanding Company Service to our clients and customers and have great communication skills. The ability to prioritise and multitask to ensure all tasks are completed on time. Attention to detail and accuracy. A pro-active approach and a problem solver. A strong energetic and resilient work ethic with the will to go the extra mile when needed.
We offer:

A competitive salary - 24,000 - 28,000, pro rata, depending upon hours and experience. Hours to be mutually agreed, but the first 2-3 working days of every month will be required to finalise our clients sales reports and raise our end of month invoices. 30 days holiday per year including statutory holidays. Company Pension Contributions.
If you are this person, looking for a great working environment then please send you CV to cs@orthomotion.co.uk

Job Type: Part-time

Pay: 24,000.00-28,000.00 per year

Expected hours: 20 per week

Benefits:

On-site parking
Work Location: In person