Job Description

Please note that this recruitment is on behalf of Braid Mechanical & Electrical Ltd based in Ballymena. Website: https://braidme.co.uk/

Job title:

Accounts / Admin Assistant

Location:

Ballymena

Salary:

28-32K

We are seeking a highly organised, proactive Accounts / Admin Assistant to support our finance and office teams and to assist the engineering department with day-to-day tasks. The role includes purchase ledger and payroll duties, general administrative responsibilities, and support with contract and health & safety administration.

Main duties & responsibilities

Accounts & payroll

Process payroll (wages), including timesheet reconciliation and liaison with payroll provider where applicable. Assist with month-end routines and basic account reconciliations.

Purchase ledger & supplier management

Post purchase and sub-contractor invoices accurately into the accounting system. Match invoices to purchase orders and job codes; raise queries and chase suppliers for clarifications or missing paperwork. Reconcile supplier statements and maintain supplier records.

Contract administration & engineering support

Open and maintain electronic and physical contract folders; ensure all required documentation is filed and up to date. Provide day-to-day admin support to the engineering team (e.g., raising purchase orders, preparing site paperwork, coordinating small parts/supplies). Assist with tracking contract milestones, inspections and progress paperwork.

Health & safety / audits

Support Health & Safety administration, including filing H&S documentation and assisting with incident/near-miss record keeping. Assist with internal and external audits (health & safety, environmental, quality) by preparing documents and evidence packs.

General office & administrative duties

Provide general administrative support to the office team -- telephone, email handling, filing, stationery and office supplies management. Support management with routine reporting, ad-hoc tasks and document preparation. Ensure compliance with company policies and data confidentiality procedures.

Ad-hoc / flexible duties

Be prepared to work occasional additional hours when required to meet deadlines. Undertake any reasonable duties relevant to the role as requested by line management.

Essential

Proven experience using

Sage 50

(day-to-day transactional posting, supplier invoices, basic reports). Experience in payroll processing or payroll administration. Strong attention to detail and accuracy. Excellent organisational and time-management skills; ability to prioritise competing tasks. Good communication and interpersonal skills -- comfortable liaising with suppliers, sub-contractors and internal teams. Ability to work well as part of a team and also use initiative when working independently. Comfortable working under pressure to meet deadlines and maintaining confidentiality.

Desirable

Previous experience working in the

engineering/construction

sector (or similar project-based industry). Experience supporting health & safety administration and audits. Basic knowledge of purchase order workflows and sub-contract management.

What's on offer:

Competitive salary.

Range of benefits including half day on Fridays.

Company Pension.

Annual bonus scheme (based on company performance).

Competitive holiday allowances (32 days per year).

Core Working hours 08:00 to 17:15 Monday to Thursday and Friday 08:00 to 13:30.

We are an Equal Opportunity Employer

Work Location: In person

Job Type: Full-time

Pay: 28,000.00-32,000.00 per year

Benefits:

Company pension
Work Location: In person