Job Description

Roles & Responsibilities as the Accounts Assistant include:

Purchase Ledger:

Process P/L invoices, code & match to Delivery note & Purchase order ensuring T:ID analysis codes are correct. Pro-actively chase delivery notes and missing delivery notes to ensure invoices are booked to the system without undue delay. Suggest & Process P/L Payments to ensure account terms are maintained and supplier relationships are protected. Ensuring the DOA (Delegation of Authority) is followed Ensure P/L Filing is kept on top of particularly around month end as required by the MA team. Filing of bank statements, other filing and scanning as required Effectively deal with supplier queries ensuring the buying dept are kept advised of important issues. Pro-actively investigate debit balances on P/L and chase pro-forma invoices. Ensure the MA team are passed details of any post ledger closure accrual type issues. Assist the AMA (PL Supervisor) with cut-off reports and PO closure recommendations. Maintain P/L credits spreadsheet & investigate any stock issues / movements as required. Ensure that delivery / PO price errors are promptly noted, and the MA team passed relevant details for batch revaluation. Assist the PL supervisor with Non-Conformance tracking and investigate issues arising. Ensure duty is correctly accounted for and assist the PL supervisor with updating the deferment reconciliations. Ensure ledger is tidy and in good order at all times but particularly pre-close. Responsible for posting credit card, petty cash, PayPal, and Staff expenses and promptly advising the PL Supervisor when reconciliations can be completed. Ensure expense tax forms are completed, highlighting any potential compliance issues to the PL supervisor Review supplier statements and chase missing invoices, advise the MA team of potential 'material' accruals. Update supplier Monday.com boards as required to ensure supplier issues are noted and actioned. Routinely double check Simply Health leaver invoice adjustments.

Payroll/UKG:

Checking of daily clocking, ensure HR are informed of issues or concerns. Support HR with the UKG system to ensure accurate information for preparation and submission of payroll. Maintenance of UKG system for accurate reporting of staff and headcount data ensuring payroll related information is updated and assisting the HR team with system admin as required. Assist the HR team in ensuring UKG enrolments are prompt without undue delay. Weekly submission of agency hours (if applicable) Prepare 4-Weekly hourly payroll and check payslips to ensure no errors or omissions. Dealing with payroll related queries. Support the AMA (PL & Payroll supervisor) and HR department with identifying UKG user and supervisor training needs and provide guidance, support and training. In the future assist with the preparation of in house hourly payroll

Improvement Responsibilities

Identify & recommend changes to improve efficiencies within your role. Support the PL supervisor by taking on enhanced responsibilities where possible




The above is not an exhaustive list of duties required. You will be required to undertake any other reasonable duties in line with the purpose of the role.