Job Description

Who we are
We are William Reed.
We are a global media group delivering exceptional content through events, digital, data & insights.
From agribusiness, ingredients and food processing, to retail, hospitality & fine dining - we provide the inspiration, insight and connections to power our customers' success.
We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company's current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.
Position: Full time Fixed Term Contract for 12 Months
Location: Gatwick / Hybrid
What you'll be doing:
Do you have experience in a fast-paced, multi-currency Accounts department dealing with purchase ledgers, payments and expenses? Are you an excellent communicator at all levels and have you used accounting software, invoice workflow and online expenses management systems? If so, apply now, as we are looking for an Accounts Assistant to join our Gatwick team for a 12 month fixed term contract.
You will manage the Purchase Ledger efficiently and accurately, ensuring smooth financial processes and use your excellent communication and organisational skills to support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.
Tasks include:
Purchase Ledger:

• Coding of non-PO invoices via the V1 system for internal approval
• Raising and resolving queries internally and externally, to include resolving ad hoc queries on the invoice workflow system
• Setting up new supplier requests on the workflow system
• Following up internal approvals on the invoice workflow system
• Reconciling supplier accounts for all companies
• Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries
• Preparing and maintaining Purchase Ledger manuals

Payments:

• Preparing weekly BACS payment runs
• Preparing weekly foreign payment runs
• Executing other ad hoc payments

Expenses:

• Checking and uploading staff expenses via the online system, 'Expensify', ensuring company expense policies are adhered to
• Being a 'super-user' for Expensify, providing training where necessary and setting up new employees

Other:

• Maintaining a high level of internal and external customer service
• Updating and managing the William Reed coding and authorisation policy
• Other ad hoc administration and finance duties as required to support the finance team

What you'll need:

• Previous experience doing a similar role within a high volume, multi-currency office environment
• Proficiency in accounting software, preferably SUN and a good level of IT literacy
• Experience of invoice workflow systems, and online expenses management systems (Expensify is desirable)
• Excellent communication and relationship building skills
• An ability to prioritise and excellent organisational skills
• Top quality attention to detail
• Experience in a similar publishing / events company is a bonus
• Experience working within a small-mid sized business is preferred

Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days (pro rata for part time / contracts)
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our "MeDay"
• A volunteer day to take for supporting a chosen charity and giving back to the community
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme

Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work / life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.
If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

Skills Required