Job Description

The job

Are you a graduate, or of graduate calibre, and looking for an interesting and rewarding career? An exciting opportunity has arisen for someone with an interest in accounting to join our thriving residential block and estate management business, located in Buckinghamshire.

We are looking for an enthusiastic and confident individual to join our friendly team of 30 based near Aylesbury but working across the northern home counties.

The successful candidate will provide accounting and administrative support to our clients, who are Residents Management Companies responsible for the management of blocks of flats and estates.

Working with our property managers your objective will be to aid our clients to effectively manage the money they collect and hold for their development and to provide information and assistance to property owners about how their money is spent. The role includes:

Invoicing leaseholders and property owners for their contribution to shared costs

Dealing with queries from leaseholders and property owners about their accounts

Sending reminders to late payers and supporting clients with external arrears collection services where necessary

Bookkeeping for individual developments including processing and paying supplier invoices

Reconciling each client account and reporting to clients on a regular basis

Compiling financial data for year-end accounts to be sent to external accountants.

Liaising with accountants and clients to agree and finalise year-end accounts

Completing statutory requirements at Companies House

Billing clients for disbursements and ad hoc fees

Attending client meetings, such as AGMs with the property manager, and taking minutes

In addition, you will assist with company administration for our clients, the organisation and administration of company meetings, together with support with any service charge and payment queries. There is a performance related bonus for meeting your quarterly KPIs.

This role not only offers the opportunity for the successful candidate to learn about service charge accounting but also to develop new skills in helping us to improve our use of new software systems.

The successful candidate will be IT literate, highly numerate and with a keen interest in developing their IT skills. They will have excellent attention to detail, strong interpersonal skills and the ability to organise their time effectively. As well as being a team player they will be able to work on their own initiative and think creatively.

They will be working for an ambitious and forward-thinking company that encourages professional development. Including qualifications with The Property Institute. We are keen for the successful candidate to gain qualifications in this area and will support this.

Experience of working in accounts or property management would be an advantage but not essential. We would prefer someone educated to degree level. You must have a willingness to be flexible and be keen to acquire knowledge and skills. A full UK driving licence and your own vehicle are also required.

About us

Neil Douglas was built to provide a more satisfying experience for those needing help and advice in managing their properties.

Founded in 2006, we have built a legacy in property management, growing a diverse portfolio of clients through client recommendations and a staunch reputation across Buckinghamshire, Hertfordshire, Oxfordshire and North-West London. Now a team of 30 and growing, we have expanded our portfolio to over 150 clients through developing trusted, long-term working partnerships with leaseholders and directors of Residents Management Companies.

At Neil Douglas, we do things a little differently. We believe that property owners - not freeholders, or developers - should oversee the management of shared areas and be empowered to make their own decisions with the guidance of their Residents Management Company. We think creatively and offer up choices that other agents may not, helping clients see exactly what the best decision could be for them.

We believe in working in partnership with our clients, sharing our knowledge and experience to help them make informed decisions about the property with mutual understanding. Collaboration is at the core of everything we do, and we filter this through every channel of our business, creating open working relationships built on regular communication, clear information and a bottom-line of trust.

Hours of work

This role is for 37.5 hours, 9am - 5.30pm, five days per week, with 1 hour for lunch. It is office-based.

Occasional evening work and work on Saturday mornings may be required when meetings have to be arranged outside of office hours. Time off in lieu or an overtime payment will be given when work is undertaken outside of core office hours.

Length of appointment

This is a permanent appointment, and we anticipate that the successful candidate will have the opportunity to progress within the company.

Salary and holidays

The salary will be agreed with the successful candidate. The salary will be paid monthly in arrears by BACS.

The office is closed on Bank Holidays and these days will be paid as part of a paid annual leave entitlement of 28 days per annum.

Neil Douglas operates a pension scheme with Aviva and all staff are auto enrolled into the scheme.

Job Types: Full-time, Permanent, Graduate

Pay: 24,500.00-29,000.00 per year

Additional pay:

Performance bonus
Benefits:

Company events Company pension On-site parking
Schedule:

Monday to Friday
Work Location: In person