Job Description

Job Summary

Cowling & Payne Ltd are an established Lettings, Property Management and Estate Agency located in Wickford, Essex.

We are a focused team providing combined services to landlords, tenants and vendors.

We are seeking Part Time Accounts Assistant to work within our Accounts department, to work 3 to 4 days a week, 9am to 5pm. Mandatory days are Monday, Tuesday and Thursday. If the role requires extra hours we will extend additionally to Wednesdays. The ideal candidate must be organised and detail oriented, with accounts experience and an understanding of working with ledgers. This is not a conventional bookkeeping/accounts position as it is working with third party funds, but uses the same principles.

They will be responsible for assisting with the daily financial operations of the company, including maintaining records, processing invoices and reconciling financial records. Also responsible for credit control, making contact by telephone initially then following up with emails and letters, reporting back accordingly. The candidate should be comfortable with this aspect of the role as it will be an important part of their work.

The role will also involve assisting in the completion of data migration to new software which is industry specific, overseeing the existing digital data held and respective changes to this as we update our digital systems.

Duties

Entry of funds received on data system, process to net funds payable. Reconcile contractor invoices and upload to data system. Maintain financial records, ensuring all transactions are recorded correctly. Reconciliation of client bank account to our data system (circa 1000 entries per month). Managing overdue rent/arrears/shortfalls and reporting to the Financial Controller and Managing Director. Calculating rent apportionment and final rents, advising payments due and adjusting invoicing accordingly. Producing spreadsheet breakdowns for monthly portfolios. Running tax reports for landlords and rent reports for tenants. Updating master digital data files, ensuring this is correct and records are set up and closed correctly. Dealing with accounts based enquiries. Administrative support to the finance team as required, including filing, generating reports and document management and further tasks as requested.

Skills

Proficiency in software such as CFP WinMan, Alto, and Microsoft Excel is highly desirable but not essential. Strong understanding of accounts ledgers and double entry bookkeeping. Excellent data entry skills with a keen eye for detail. Ability to work effectively within a team environment while also being self-motivated. Strong organisational skills with the ability to prioritise tasks effectively. Good communication skills, both written and verbal. An understanding of GDPR.
This role offers excellent variety of tasks and opportunity to contribute to our processes and the overall success of our organisation.

Job Types: Part-time, Permanent

Pay: 15.00 per hour

Expected hours: 21 per week

Schedule:

No weekends
Application question(s):

Are you located in, or near to, Wickford?
Experience:

Accounting/Bookkeeping: 2 years (required)
Work authorisation:

United Kingdom (required)
Location:

Wickford SS11 7AB (preferred)
Work Location: In person

Application deadline: 03/02/2025
Reference ID: Accounts06-25